Providers Corner

New report “Learnings from the Summer 2020 Restart Survey of Philadelphia Early Childhood Education Providers” by @ReinvestFund highlights findings from a survey conducted in summer 2020 about how the #COVID pandemic impacted #ECE providers including changes in demand for services, declining revenues & in some cases increasing expenses. The report offers insight into how as the #COVID pandemic goes on, the childcare sector will need more operational as well as financial support. Available now at: bit.ly/3c4VD38

Provider Attendance Sheet and Check Schedule

NEW Germantown Avenue Location – Our new facility at 2816 Germantown Avenue (19133) opened today (staff only)! While we are not yet open to the public, there is now a drop box at this location that is available to accept paperwork M-F from 8a to 5p.

End-of-the-year Reminder – ELRC 18 operates on a fiscal year that runs from July 1st through June 30th. While you typically have 60 days to submit your monthly attendance invoice, please remember that June invoices are due no later than July 31st. Invoices received after this date cannot be paid. Although you should be checking your attendance invoices and payment summaries every month to make sure we are paying for all of your subsidized enrollments (with the correct care schedules), June is a CRITICAL time for you to take care of this task. Again, if you notify us after July 30th that you have not been paid correctly for a particular child (or children), there is very little that we can do about it. NOW IS THE TIME!

STAR Renewal Process – There has been quite a bit of confusion around STAR 2, 3 and 4 designations recently. While it is true that a STAR 2, 3 or 4 designation is good for three years, it must be renewed annually (what we call a paperwork renewal). In years 1 and 2, your quality coach will reach out to you 120 days before your designation expiration date to begin the paperwork renewal process. Because of the volume of providers in Philadelphia, it is important that you turn in your documents two months in advance of your expiration date in order to give us time to process and have it reviewed by our designators. If you have not submitted a complete paperwork renewal 30 days before expiration, your quality coach will reach out to you to make sure you understand the consequences of an untimely renewal. Seven days before your expiration, you will receive a call from either me or Shira Badanes (our Provider/STARS Manager) to again make sure you understand the consequences of not renewing timely. We hope that it NEVER comes to this, but if your renewal is not complete the day before your expiration, you will be moved down to a STAR 1. This means loss of any Keystone STARS add-on, as well as having to start the movement process all over! The renewal process is similar for providers in Year 3 of their designation, except that it starts much earlier than 120 days before your expiration. This is to ensure that there is enough time to complete all of the additional tasks (IAP if needed, pre-designation visit, designation visit, etc.). If you have any questions, please contact your Keystone STARS quality coach. S/he is available to support you through this process!!

Lesson Planning and Early Learning Standards – Friday, June 28th at naptime, 1:00-3:00

Instructor: Monica Stanoch          Sponsored by ELRC 18

Register on the  PA PDRegistry at www.papdregistry.org

Explore the lesson planning cycle for infants, toddlers and preschoolers. Use a lesson planning template to document planned activities. Discuss how to individualize to meet the needs of specific children by adjusting the environment, materials and activities. Learn how to connect your lesson plans to the PA Early Learning Standards and meet STARS standard EC2.2. Center Staff and Directors are encouraged to attend!

Upcoming Provider Networking Meetings – Find the meeting the best below that fits your interests and schedule, and join us for updates from ELRC 18’s eligibility, finance, provider services and STARS teams. This is a great opportunity to ask your questions, meet with like-minded providers and get the information you need FIRST HAND! All meetings will be held virtually on Microsoft Teams. No need to pre-register; just click on the date below when it’s time to join the meeting. If you’re not familiar with Teams, but would like to participate in the meeting, please call me anytime while you’re in front of this e-mail (but well before the meeting starts!), and I’ll help you get set up. My direct dial is (267) 504-4179.

  • Fourth Thursday – South/West Directors from 1-3p (June 24th)
  • First Thursday – Northeast Directors from 1-3p (July 1st)
  • First Thursday – Night Owl Networking from 7p-9p (July 1st)
  • Second Thursday – Northwest Directors from 1-3p (July 8th)
  • Segundo Jueves – Proveedores de habla hispana de 6p-8p (Julio 8)
  • Second Saturday – Family and Group Child Care from 1-3p (July 10th)
  • Third Thursday – North Directors from 1-3p (July 15th)
  • Third Saturday – Teachers/classroom staff from 1-3p (July 17th)
    Please be sure to share this opportunity with your teachers. We will be sharing general subsidy updates and listening to how ELRC can help support them – with their education, their own subsidy, etc.

 

  • The Philadelphia Health Department has prepared this flyer to help you, your staff and families better understand the need for continued masking in early childhood settings.

Guidance for Tuberculin Skin Testing (TST) and COVID-19 Vaccinations: Frequently Asked Questions (FAQs) – The Pennsylvania Office of Child Development and Early Learning (OCDEL) has released the Guidance for Tuberculin Skin Testing (TST) and COVID-19 Vaccinations: Frequently Asked Questions (FAQs) which provides information for those within the child care setting relating to TST requirements and COVID-19 vaccinations.

The Child Tax Credit in the American Rescue Plan provides the largest Child Tax Credit ever and historic relief to families with low incomes. The City of Philadelphia projects that in Philadelphia alone, the Child Tax Credit will raise 75,000 families from poverty, cut deep child poverty in half, and reduce racial disparities in household resources. That’s why today, June 21st — National Child Tax Credit Awareness Day — is so important! The new credit allows families to receive monthly payments of $250 or $300 per child. If families filed income taxes in 2019 or 2020 or signed up to receive their federal stimulus payment, they will automatically receive the monthly payments. If they have not filed income taxes in the last two years because they made little or no income, they can use an easy sign-up tool created by the IRS. The first payments will be issued next month, so we need to get the word out quickly to ensure families receive this relief as soon as possible!

Other Resources

  • For more information on the Child Tax Credit, visit the City of Philadelphia’s Child Tax Credit page.
  • City Councilmember Katherine Gilmore Richardson will host an information session on Wednesday, June 23rd at 5 pm. Email Dornell Burrell to register.
  • Follow the Philadelphia Office of Community Empowerment and Opportunity on Twitter and Facebook to share our posts with your networks.

With all of us working together, we can help families get the relief they deserve.

I’m thrilled to announce a new report, Philadelphia Early Learning Community Speaks Out: An Action Plan for Quality Improvement. The report includes input from more than 300 Philadelphia providers, 16 quality improvement organizations – including ELRC 18 – and 4 public and private funders. It offers recommendations for quality improvement in Philadelphia child care centers, home-based child care, and pre-K programs.

Public and private funders support a multitude of initiatives to improve the quality of early care and education programs in Philadelphia. The city is fortunate to have a long history of quality improvement supports, financed through both philanthropy and state and local government. There is an active interest in ensuring that Philadelphia’s youngest children and their families be able to equitably secure high-quality early learning services for their children. Capitalizing on this strong commitment, Vanguard Strong Start for Kids Program™ and the William Penn Foundation commissioned this report to learn more about opportunities to further develop and improve a system of quality improvement supports in Philadelphia.

To produce this report and its recommendations, BUILD worked closely with three key sets of stakeholders in Philadelphia—early learning providers, organizations that deliver quality improvement services, and public and private funders of these services. This highly interactive process ensured that those affected by the recommendations played a key role in shaping them.

Click here to read Philadelphia Early Learning Community Speaks Out: An Action Plan for Quality Improvement.

This summer, join Teaching Strategies for a series of free webinars designed specifically for school and program leaders. Each week, we’ll be joined by experts in the field of early childhood education to explore topics such as data, professional development, family engagement, social–emotional learning, and more to improve your program. Register for the series.

  • Make a Plan to Understand Your DataTuesday, June 22 | 3:30pm ET – Early learning program administrators routinely collect and use data to make decisions about everything from which services to offer to what professional development to provide to teachers. Your data can also be used to understand the story of your program. Since data is used in such important ways, you want to be sure you are collecting the right data and that all data is accurate. Having a plan in place for data collection at the beginning of the year can help you make the most of your data.
  • Hire and Inspire Great Early Childhood EducatorsTuesday, June 29 | 3:30pm ET – Leading a dynamic learning community begins with selecting and retaining effective early childhood teachers. How does a school leader develop a strong team? How does a leader choose the right people to add to that team? Then, how does that leader keep those people and keep them growing? In this webinar former elementary school principal, Beth White, and current Edmonds College Head Start Coach, Aaron Franco-Ross, will explain how you can create a culture that ensures early childhood educators want to come to work every day.
  • Developing Great CoachesTuesday, July 6 | 3:30pm ET – Great coaches encourage and support great educators to ensure sustainability and scalability of your program. As a leader, how can you create an environment that allows coaches to thrive? Join Donna Fowler, Senior Manager of Learning and Solutions Implementation at Teaching Strategies, and members of Teaching Strategies’s “Coaches Town Hall” for a free webinar in which they will discuss strategies for evaluating the skills that are needed to be a great coach, identifying your role in supporting the growth of your coaches and teachers, and playing the role of both a coach and a supervisor.
  • Leading Change When People Are Tired of ChangeTuesday, July 13 | 3:30pm ET – Though schools and families are anxious to return to “normal,” there is still a lot of change happening within schools and early childhood programs. As a leader, how can you establish change as a process that includes all your teachers and staff? Join us for this one-hour webinar, in which we’ll talk with education and change management experts to understand the fundamentals of change management. Leaders who attend this webinar will leave with a blueprint to create their own change communication plan, which will share your vision and bring everyone along for the change process.
  • A Program-Wide Approach for Strong Family PartnershipsTuesday, July 20 | 3:30pm ET – Strong and reciprocal family relationships create intentional connections between school and home and reinforce learning. As children return to the classroom and families return to work, how can schools and programs continue to foster strong family partnerships? Join ReadyRosie founder, Emily Roden, and Teaching Strategies Dual-Language Content Manager, Clarissa Martinez, as they explore the critical role school and program leaders play in creating space for strong family partnerships.
  • A Rigorous Commitment to Social-Emotional WellbeingTuesday, July 27 | 3:30pm ET – Research increasingly finds the powerful effect of high-quality early learning on long-term benefits for children. As a leader, properly supporting the well-being of children and teachers may in turn support the success of your program. How can you provide the support that teachers need to deliver rigorous social–emotional education to the children in your program? Leaders who join us for this webinar will leave empowered to prioritize an investment in social–emotional learning for their program and equipped with an action plan for doing so.

Thursday, June 24th from 1-2p

The Division of Chronic Disease and Injury Prevention (with the Philadelphia Department of Public Health) is hosting open ended CACFP community conversations! Held from 1-2p on the last Thursday of the month. Please reach out to Shannon Dryden if you have questions or click HERE to join the conversation on Thursday!

Thursday, June 24th, 11a-12p          Register Here

Do you have legal questions regarding your current HR practices and policies? Are you unsure about requiring vaccinations for your staff? Please join us for Q&A session with our legal expert, Jennifer Myers Chalal, Esquire, as she answers your important legal questions. Please join us for this very important conversation! If you have questions you would like to get answered during the session, please send them to eceprovidersupport@phmc.org

June 24th at 1p     Register Now

Join Teachstone for their upcoming Story time Live! This month they are celebrating Pride month with stories you can use in your classroom to help children understand and celebrate other people, no matter their differences. With the right prompting and instructional support, story time is the perfect way to introduce new topics to children, encourage them to ask the right questions, and teach them to have meaningful interactions with all types of people. You, your class, your families, and your littles are invited to join us to celebrate Pride month at Story Time Live on June 24th at 1pm EST. This event comes with free downloadable reading guides with CLASS® concepts to help you enhance the experience of reading to children on your own.

National Webinar – June 26rd 2:00-4:00 p.m. (Eastern Daylight Time)

Click on this Web link to register for the webinar.

 In response to the urgent need to stabilize the child care sector, the American Rescue Plan Act (Public Law 117-2), signed on March 11, 2021, included nearly $24 billion in child care stabilization grants for states, territories, and Tribes. The goal of these grants is to address the financial burdens child care providers faced during the coronavirus disease 2019 (COVID-19) public health emergency. By offering much needed, immediate economic relief to child care providers, this funding aims to help stabilize the child care market so that families have better access to child care that meets their needs.

Please join the National Center on Early Childhood Quality Assurance and our partner Tom Copeland for a webinar to learn about the stabilization grants coming to your state/territory/Tribe. This webinar will highlight tools to help you apply for the stabilization grants, potential uses for the stabilization grant funds, and information about how to access the grant funds.

Who Should Attend

The webinar will benefit family child care providers interested in learning more about this much needed support.

How to Register

You can register for the webinar via this Web link. After registering, you will receive a confirmation email containing information about joining the webinar.

Application deadline June 28, 2021

In recognition of the hardships and challenges the past year has brought upon us, and in partnership with the Office of Child Development and Early Learning (OCDEL), the Pennsylvania Key is offering 100 full scholarships to be used to complete Child Development Associate (CDA) coursework through Better Kid Care. To apply for a scholarship, please see the Frequently Asked Questions and complete the brief online application. Applications are subject to approval. Upon approval of a scholarship application, a one-time use code will be sent to the applicant to be used during the payment process through Better Kid Care. Applications must be submitted by 8:00 am June 28, 2021. For more information, please refer to the FAQ document. If you have any questions or concerns, please reach out to Amy Barrett at amybar@pakeys.org.

Application deadline June 28, 2021

The Pennsylvania Key is offering an opportunity to receive a one-time refund of the application fee for any Director Credentials and School-Age Professional Credentials earned between July 1, 2020, and June 30, 2021. Applications must be submitted by 8AM EDT on Monday, June 28, 2021, for consideration and all applications are subject to approval. Click here for more information.

Deadline to Apply: June 30th           Request TA

PHMC has partnered with Women for a Healthy Environment to offer technical assistance to Philadelphia childcare providers in the following areas:

  • Outdoor & Indoor Air Quality
  • Green Cleaning for safer environments
  • Managing Chemicals Safely
  • Lead Exposure from paint, dust, soil and drinking water
  • Radon testing
  • Integrated pest management

 All TA recipients will be eligible to receive a free Filtration Pitcher and a Green Cleaning Starter Kit.

All request for Technical Assistance must be received by June 30, 2021. Don’t miss out on this wonderful opportunity to improve the environmental health of your program!

All Sessions Eligible for PQAS Credits

  • Administrative Planning for Summer – Available through June 30th – $10 – Register Here

A well planned summer will help things run with ease. A panel of specialists will share ideas on how to plan for summer in the midst of COVID-19. Topics to be shared will be how to execute virtual summer planning, things to consider as it pertains to field trips, swimming, the day ins and outs of administration and lastly, how to create a makerspace.

  • SAC Program Planning for Summer – Available through July 15th – $10 – Register Here

Summer in the midst of COVID-19 may require some new ways of practices. A panel of specialists will share ideas on things to do with some of the COVID-19 limitations, including room set up, outdoor opportunities, virtual field trips, linking learning opportunities to students’ needs, STEM and Social Emotional needs and skill teaching.

  • SAC Provider Health and Safety Prep – Available through July 30th – $10 – Register Here

This professional development event will provide summer staff with the necessary health and safety prep, including COVID-19 practices, DHS recognized Water Safety Training and Supervision.

  • Understanding the American Rescue Plan Dollars – Available FREE through August 31stRegister Here

Federal funding through the American Rescue Plan includes the use of money for supporting extra learning opportunities in the out of school time space. This professional development event will provide details on what this means, ways to use the funds and ways to partner with your school district in order to access these funds.

  • The Summer Resiliency Series is facilitated by Rebecca Bryan, DNP, who has years of experience in medical settings, schools, and in the community; her experience as an adult educator in diverse settings; and passion for raising awareness about trauma-informed care across social sectors utilizes rapidly evolving research into understandable, immediately applicable knowledge for you to use. Register Here
    • Fatigue + Burnout = Moral Injury

    Thursday, July 1, 2021, 10 – 11:15 am

     

    • The Neuroscience of Community

    Thursday, July 15, 2021, 10 – 11:15 am

     

    • Find the Freedom that Comes with NOT Knowing What Comes Next!

    Thursday, July 29, 2021, 10 – 11:15 am

The Anti-Bias Learning Circle is a virtual 6-part series that will thoughtfully engage early childhood educators in exploring and addressing issues around bias, equity, family engagement and culturally responsive practices.  They will collectively read the book, Don’t Look Away, Embracing Anti Bias Classrooms with a goal to identify and unpack unconscious bias in early childhood classrooms and schools.  The series will take place on Wednesdays, July 14, July 28, Aug 11, Aug 25, Sep 1 and Sep 15 from 6pm – 7:30pm EST. To participate in this Anti-Bias Learning Circle, please email Lisa Browne. Register now, spaces are limited.

Application deadline July 26, 2021

The Pennsylvania Pre-K Counts (PKC)/Head Start Supplemental Assistance Program (HSSAP) Advisory Committee is currently accepting applications for new members. Committee members will reflect diverse geographic regions of the state and have a range of attributes, collective skills, and experiences. The application process is open to individuals who possess practical program content knowledge, skills, and experiences, including those of family members whose child(ren) or grandchild(ren) have participated in early learning experiences that will enable the Committee to achieve its goals. Application deadline is July 26, 2021. All those who wish to strengthen and advance the PA Pre-K Counts and Head Start Supplemental initiatives are encouraged to apply. More information on the roles/responsibilities of committee members and the application can be found here (scroll to the bottom of the webpage). Direct questions to Deb Wise at dewise@pa.gov.

Get your scuba gear on and get ready for a deep dive into appropriate planning. In this course, we will explore how to utilize the early learning standards and create developmentally appropriate lesson plans that will make an impact inside of your classroom. This is a self-paced web-based training that is available until December 31, 2021. Click here to register on the PD Registry.

This page is an easy-to-navigate, repository holding everything about the Pennsylvania Registered ECE Apprenticeship in one place! PA’s Apprenticeship program allows early childhood educators to pursue CDA, associate and bachelor’s degrees while employed in childcare centers. This website has the information educators need to know about everything apprenticeship-related. Click here to visit the page now.

  • The Diversifying Early Education Leadership (DEEL) project, funded by the William Penn Foundation, supports 20 mid-career early childhood education professionals of color in Philadelphia, building their content knowledge, networking, and leadership skills so that they are prepared to assume positions of leadership in the city. The first cohort of 10 Fellows is participating from January 2020-December 2021, and the second cohort of 10 Fellows will participate from September 2021-August 2023.Become a DEEL Fellow!There are several parts to the Fellowship:
    • Fellows take two graduate courses at Temple, leading to a certificate in Diversity Leadership.
    • Fellows attend monthly seminars hosted by Temple, focused on understanding the ECE landscape in Philadelphia and across the country.
    • Fellows receive individualized leadership coaching from a professional coach.
    • Fellows spend approx. 1 day per month as interns in a local ECE organization. The Fellow and the Project Site will together decide on a project for the Fellow to oversee, with a DEI focus.
    • Fellows receive a $5,000 stipend.

    To nominate a Fellow or to apply, visit: https://sites.temple.edu/ecediversityfellowship/about-the-deel-fellowship

    Become a DEI Partner Organization!

    Local ECE organizations can become Diversity, Equity, and Inclusion (DEI) Partner Organization. DEI Partner Organizations host a Fellow for approx. 1 / month. One member of their organization is the Fellow’s primary mentor, helping the Fellow to develop and carry out a project with a DEI focus that benefits the organization. Fellows have access to funds ($1,000) to support their project. Projects might include:

    • Developing culturally relevant and sensitive family outreach materials, or
    • Establishing an advisory board of diverse stakeholders.

    DEI Partner Organizations choose a representative to conduct a DEI self-study guided by Temple faculty. Funds ($1,000) will be provided to support this organizational equity work.

    To apply as a DEI Partner, visit: https://sites.temple.edu/ecediversityfellowship/about-the-deel-fellowship/

The ECE Summit will be a fully Virtual Experience again this year bringing you great content in a robust and engaging way. Each day will feature a Keynote session and four tracks of workshop sessions. We learned a lot from last year’s event. Our Summit platform has added some new ways to connect you with other attendees. As always, Summit is designed to create opportunities for you to gain the knowledge you need to enrich your professional development in the care and education of young children. Three days, 3 keynotes, 12 sessions, 60 workshops, break & learn with sponsors and the Summit Marketplace.

As COVID-19 vaccines slowly help us return to doing the things we love and seeing the people we care about, you might find that your child has questions—some of which may be more difficult to respond to. Sesame Street in Communities launched some new resources to inform and answer questions that you or your family may have about COVID-19 vaccines, as well as to explain the vaccine’s importance. They partnered with the Ad Council, COVID Collaborative, and the CDC to create 3 new PSAs. In addition to these spots, SSIC is releasing additional bilingual resources for parents, caregivers, and providers to explain why grownups are getting vaccinated against COVID-19, answer common questions in age-appropriate ways. Visit SesameStreetInCommunities.org/subtopics/vaccines to explore these free materials (available in both English and Spanish).

  • Click here for a link to Parent Cafes in 10 different neighborhoods throughout the city. Parent Cafes are safe spaces where parents can share a meal and learn from each other.

If you are experiencing distress, have safety concerns, or need assistance with resources, such as food, transportation, or medications, the Penn Medicine COVID-19 Social Needs Response Team can help. Please click here for more information and please share this information with your families.

A year ago, when we were all dealing with the challenging reality of a global pandemic, we sent you a survey asking how we could help you the most. It was invaluable in helping us create new resources to meet your requests and needs. Now, a year later, we would really like to find out what your current needs are. Please take a moment to let us know what resources would be valuable in supporting your work. And please share the survey with others who might benefit from learning about Exchange resources. To thank you for your time, we are providing $5 off a future Exchange purchase for anyone who completes the survey. And you can enter to win a $75 VISA gift card, or a variety of Exchange products. (Details are in the survey). Thank you so much for helping us help you!

  • ELRC of Region 18 continues to have positions open in our Eligibility, Finance and Provider departments. To apply, please forward your resume to Sheila Colon at scolon@caringpeoplealliance.org.
  • Position Available on the ECE PDO Team at PHMC! – Ready to provide extraordinary customer service and administrative services to support our goal of helping the early childhood education (ECE) workforce in Philadelphia and the Southeast Region pursue career pathways that lead to degrees or credentials? Consider joining our team and experience a fulfilling career as an ECE PDO Workforce Specialist! CLICK HERE to view the full job description and apply for this unique opportunity.

If you missed the SEPECC Roundtable on June 15th with OCDEL Deputy Secretary Tracey Campinini, you can view it here: https://www.firstup.org/SEPECC/.

Past issues of the ELRC 18 E-bulletin are now available in section below

Philadelphia's Informal Child Care Project

Due to COVID-19:
The Early Learning Resource Center (ELRC) Region 18 will be closed to the public until further notice.
ELRC Region 18 will continue to work with State and local government as well as community resources to provide services to parents and providers remotely.
Parents and Providers can drop off information Monday through Friday from 8:00 AM to 5:00 PM for processing at the following locations:
Northeast Philadelphia: 2361-2373 Welsh Road, Philadelphia, PA 19114.
North Philadelphia: 2816 Germantown Avenue, Philadelphia, PA 19133.
West Philadelphia: 5548 Chestnut Street, Second Floor, Philadelphia, PA, 19139.
Check the COVID-19 Newsletter for the latest updates.
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