Providers Corner

Provider Attendance Sheet and Check Schedule

ELRC 18 and OCDEL Updates

School-age flip to full-time care for the summer – If you provide before/after school care to school-age children, their schedule will flip to full-time care for the summer on Wednesday, June 14th .

Summer Camp Transfers – Just like all enrollment transfers, the copayment must be paid through the last day of care in order for us to move forward with a transfer. Parents can request the transfers in advance as long as the copay is paid through the last day of care. If we call to confirm last day/copay and you tell us the copay is paid through the last day of care, you cannot then later report the parent for a delinquency.

Summer Camp Registration Fee – If your private pay policy requires parents to pay a summer camp registration fee, you can no longer charge this fee of families who are enrolled in the subsidized child care program. ELRC can pay this fee on behalf of your subsidized families, but again, only if this is your policy with your private pay families.

  • We can only pay the fee if it is a registration fee; we cannot pay activity or transportation fees.
  • In order to request a summer camp registration fee, complete the online form at no more than one month before the fee is due.
  • The form can only be used for children funded through ELRC 18. If you have enrollments with ELRCs in other regions, you must contact them directly to find out how to request payment of the fee.
  • If you have any questions, please contact the ELRC 18 Provider/STARS team at (215) 382-4762 x2980 or by email at

Updated Reimbursement Rates

  • We  have processed all updates that were submitted before 3/31/2023 except for a few where we’re going back and forth with the provider because the rates on the C1 didn’t match the published rates.
  • If you submitted your update by 3/31/2023, and it was not processed in time for your March or April payments, you will receive payment adjustments.
  • Rate updates received after 3/31/2023 are being processed with an effective date of the first of the month after we receive your documents.
  • You will know when your rates have been processed because you will receive an Appendix C2.

Message About Ending COVID Reporting – Shortly after the start of the federal Public Health Emergency for COVID-19 (PHE), the Office of Child Development and Early Learning (OCDEL), required all licensed child care operators to submit information on children and staff who tested positive for COVID-19 on the Licensed Facility COVID Data Collection Tool. On May 11, 2023, OCDEL ended this reporting requirement and closed the portal, to align with the end of the PHE. Child care operators and facility persons are still required to report any reportable communicable disease to the Philadelphia Department of Public Health –

Remaining Opportunities for Children’s Village Business Cohorts – Following are the remaining opportunities for you to take advantage of this opportunity for FREE business supports during this fiscal year:

Networking Meetings – ELRC 18 hosts a variety of monthly provider networking meetings and participates in several others. These meetings are a great opportunity to learn about important resources, to discuss changes in the field, and get to know and explore collaborations with your peers. Here is a list of upcoming meetings. If you facilitate a provider networking meeting that is not on this list and would like to include it, please let me know!

  • 5/25/2023 – Fourth Thursday – ELRC 18 South/West Directors from 1-3p. (Click here to join the meeting).
  • 5/28/2023 – every other Sunday at 2p – Child Care Support Group – Are you a new or seasoned provider? Do you feel that you need more support from your peers? Do you want a safe space to chat and connect with other providers? The Child Care Support group has a Facebook page and bi-weekly zoom meetings to connect, share resources and so much more. Link to zoom:
  • 6/1/2023 –  First Thursday – ELRC 18 Northeast Directors from 1-3p (Click HERE to join the Teams meeting at 1p)
  • 6/8/2023 – Segundo Jueves – ELRC 18 Proveedores de habla hispana de 6p-8p (Click HERE to join the Teams meeting at 6p) – Meeting on the second Thursday of the month for Spanish-speaking providers.
  • 6/10/2023 – Second Saturday at 9a – Quality Influential Professionals (QIP) family child care networking – open to all FCCH/GCCH providers. E-mail QIP Quality Influential Professionals at for the Zoom link to the upcoming meeting.
  • 6/14/2023 – second Wednesday at 1p – Motivation for Movement – hosted by our STAR 1 Keystone Stars Quality Coaches. This platform is designed for STAR 1 Programs who have an interest in moving in Keystone STARS, however, have been out of the loop for some time. This series will take a deep dive into the STAR 1 Standards and discuss the Sources of Evidence required to meet the STARS Standards. We will discuss “Best Practice” in everything STARS. Providers will have an opportunity to network with other providers who augment the quality in their programs. Please join us for great motivation for your STARS journey. (Click HERE to join the Teams meeting at 1p)
  • 6/15/2023 – Third Thursday – ELRC 18 North Directors from 1-3p (Click HERE to join the Teams meeting at 1p).
  • 6/20/2023 – Third Tuesday at 1p – Filling Your STARS Bucket – Join us for a monthly “virtual open forum” discussion about “all things STARS”. This forum is designed to give you a place to: ask questions, tell us what’s on your mind, talk about your challenges, get help brainstorming solutions and receive support from other providers, and of course Coaches. These “virtual open forums” will take place on the third Tuesday of each month at 1 pm. Our facilitators are 3 Keystone STAR Quality Coaches.  So come, join us each month to unpack some stuff and make room to continue, “Filling Your STARS Bucket!” Click here to join the meeting
  • 6/21/2023 – Third Wednesday at 1p – Northwest Directors Meeting – NOTE: This Zoom meeting is hosted by Childspace Centers and is open to all providers in the community. To RSVP and receive the meeting link, please e-mail
  • 6/27/2023 – virtually from 9a-11a – Monthly SEPECC meeting. The Southeastern Pennsylvania Early Childhood Coalition is an umbrella of organizations supporting the mission of providing high quality early childhood services to all families. It represents child care centers, family child care programs, advocacy groups, training agencies, early care support agencies, and funders who share the goal of coordinating and increasing public support for early care and education.  Register Here.

Tahir’s Village Autism Walk

Sunday, May 21st @ 9:30a

Marcus Foster Track, 1600 Straub Street, 19140

Have you registered???

The community walk organized by Taahir’s Village is a great initiative that not only raises funds for communication boards but also creates awareness about autism and promotes inclusivity. By providing a safe space for people with autism and their families, the walk helps to build a sense of community and belonging. Moreover, the funds raised through the walk can be used to provide communication boards and support for future events for autistic people, which can significantly improve their quality of life. Overall, Taahir’s Village community walk is an excellent example of how individuals and communities can come together to make a positive impact and to raise funds for communication boards.

The walk is open to everyone, including individuals with autism, their families, friends, and community members who want to make a difference. You can participate as an individual or create a team with your friends, family, or colleagues. It’s a great way to get involved and make an impact.

Register now and start fundraising to help make a difference in the lives of individuals with autism and their families. Let’s come together to make this event a success!

autismmom #autismdad #autismadvocate #taahisvillage #ittakesavillage #autismspectrumdisorder #differentnotless💙 #autismwalk #philly #autismlife #autismsupport #taahirsvillage #nonprofit #embracethejourney #autismwarriors #ilovesomeonewithautism #nevergiveup #specialneedsfamily #autismworld #compassion #patience #seetheabilitynotthedisability


LGBTQ2IA+ Families Then and Now continues Monday, May 22 at 3p

Learn more and register

Brazelton Touchpoints Center’s LGBTQ2IA+ Families Then and Now series continues Monday! Through conversations with a diverse range of parents who identify as LGBTQ2IA+ as well as young adults who were raised by LGBTQ2IA+ parents, this free conversation series explores the changing landscape of LGBTQ2IA+ parenting during the last several decades. Each webinar in this five-part series is 1 hour followed by a 30-minute Q&A session with BTC’s guests. The series is moderated by Laura Benkov, PhD, a clinical psychologist and author of Reinventing the Family: The Emerging Story of Lesbian and Gay Parents (Crown Publishers, 1994). All webinars provide live Spanish language translation and closed captioning. Can’t attend the live webinars?  Register now to receive the recordings. Please note that the June 26 webinar will not be recorded.

Keeping Children Healthy Webinar

5/23/2023 – 1:15-2:15p

Tips for an environmentally safe summer in child care.

Great line-up of speakers! See the flyer for more details.

Register at:

Working Together: Inclusive Practices

Make your classroom more inclusive for free!

Are you a teacher looking to make your classroom more inclusive? Are you looking to enhance your teaching skills, with trainings taught by high-level professionals? First Up will be hosting FREE Inclusion Trainings called Working Together! There will be three trainings, with the first training taking place Tuesday, May 23rd, 2023 at 1:00 PM EST, hosted by our very own Latrelle Nicholson and Jasmin Auguste. Register today and join us as we dive into a framework for successful collaboration to provide quality, inclusive opportunities for every child! See the attached flyer for registration and additional information.

Child Care Business Implementation Program

Starting 5/24/23

8-week course created to not only teach you how to use resources and tools to increase your revenue but to also gain your time back even if you feel overworked or overwhelmed.  We teach and provide time for you to implement the tasks, while getting support, and get it all done before the course is completed.

All details can be found here:

Questions or 1-on-1 conversations available:

NAFCC Policy Webinar: State of Family Child Care on Federal Landscape

Wednesday, May 24, 2023 from 7-8p Spanish interpretation available

Learn about decisions happening on the federal landscape affecting family child care programs nationawide and ways to get involved. Register HERE.

The National Head Start Fellowship Program

Thursday, May 25, 2023 / 1–2 p.m. ET     Register Online Now!

The National Head Start Fellowship Program is back! Are you looking to promote your professional and leadership development along with your own personal growth? This is the opportunity is for you! Interested applicants are encouraged to attend this informational webinar to learn more about the program, including the eligibility requirements and the application process. Hear opening remarks from Office of Head Start Director Khari Garvin, a former Head Start Fellow, and receive key dates and information to support plans in applying for the 2023–2024 fellowship.

Key Topics 

In this webinar, we’re discussing:

  • The purpose of the National Head Start Fellowship Program
  • Timelines, requirements, and how to apply to become a Fellow

How to Register 

Select the link to register:

If you are unable to join the live webinar, use the registration link to watch on-demand after the broadcast.

Related Resources

Explore related resources on the Early Childhood Learning and Knowledge Center (ECLKC) to learn more.

All ECLKC pages are translated into Spanish. Select the Español button on the top right corner to see the Spanish translation.

LEJ Teacher and Staff Award Nominations

From Latinos Educando Juntos

Attention all educators and supporters of outstanding teaching! It’s that time of year again – Teacher and Staff Award Nominations are now officially open! We’re looking for the most remarkable advocates, family engagement specialists, community champions, rising leaders, and excellent teachers who go above and beyond to change kids’ lives every day. So, if you know someone whose work deserves to be celebrated in any of these categories, it’s your chance to make a difference!

Don’t forget that nominations are due before 11:59 pm on Monday, May 29th, 2023. Be sure to mark your calendar because you don’t want to miss this opportunity to acknowledge those amazing individuals who inspire us daily. The winners will be announced on the much-anticipated date of Monday, June 5th at noon from our email newsletters, website or social media platforms!

And there’s more – join us for the ultimate recognition program where award winners will get their moment in their shiny spotlight during Latinos Educando Juntos & First Up Seminar on Saturday June 17th ,2023. Imagine how proud they’ll feel when we give heartwarming speeches acknowledging their dedication and hard work with well-deserved applause from an adoring audience. Let’s recognize them together!

Click here for nomination: 2023Teacher&Staff Award

The IDEA: Knowing Families’ Rights to Accessing EI and Mental Health Support

Sunday, May 31st – 12 to 2p

Sponsored by Voice of ECE, virtual open forum discussion with Margie Wikelin, Senior Lawyer at the  Education Law Center. See the attached flyer. Register at

TMF’s Spring Stabilization Grant Deadline is 5/31/2023

The Merchant Funds’s Stabilization Grants provide funding of up to $10,000 to help a business stabilize in the face of adversity, take advantage of an opportunity to grow, or increase profitability.

Grants for specific projects or assets used to stabilize or grow the business.

The grant is a one-time infusion of capital to help the business:

  • Stabilize: To recover from a challenge like replacing a broken HVAC system or fixing an old production space
  • Grow: Buying equipment to increase production, upgrading the interior of the store, or expanding the business

Our grant cycle is currently open. This grant cycle will close on May 31st, 2023 @ 11:59pm EST.

Dates for grant cycles:

  • Winter – $65,000 disbursed to 9 applicants
  • Spring – Applications open May 1st to May 31st. Grant decisions and disbursements made on June 30th. $65,000 available for this cycle.
  • Summer – Applications open Aug 1st to August 31st. Grant decisions and disbursements made by September 29th. $65,000 available for this cycle.

 Other Information:

 Since the cycles are competitive, if you received a grant in the last 12 months, you are welcome to apply but it is unlikely you will receive a grant.

Applicants should take the following steps to access the application:

  • Navigate to TMF’s online grant portal
  • Click Create New Account, then log in (use existing username/password, if applicable)
  • Once logged in, click Applyat the top of the page
  • Click the blue Applybutton in the top right of the TMF Stabilization Grant Program – Spring Cycle description box

Be sure to sign up to receive our newsletters highlighting information related to other funding and support opportunities for small businesses in Philadelphia.

JVS Fund for Women Grant

The JVS Philadelphia Fund for Women provides capital and coaching to women owned enterprises with strong growth potential in Greater Philadelphia. Applications for this round will be accepted through June 1, 2023.

You will hear from JVS in early Fall. For additional information, click HERE.

Summer Series 2023 Kickoff at LaSalle University

This is our third summer offering standalone credit-bearing coursework to support the ECE workforce. We are especially excited about our offerings! We are accepting applications now. Catch the V.I.B.E with their Summer Series Kickoff at La Salle University on Saturday, June 3, 2023 from 9a-12p. Check out the attached flyer for details.

Let’s Talk Quality Webinar for June 2023

The Program Quality Assessment team will be hosting another Let’s Talk Quality webinar/spotlight discussion on June 8th from 1-2pm. The topic Evidence of Successful Inclusion. This is a time for providers to learn and engage in conversations about this month’s topic and other PQA-related topics. Please check out the attached flyer if you could benefit from learning more about key aspects of room arrangement.

The Learning Lamp presents FREE PD Series for School-age Providers

The next session is scheduled for June 15th (6:30-8:30p) – Positive Guidance for School-age Learners

Implement effective classroom management strategies and support social-emotional development. We’ll focus on the use of developmentally appropriate positive guidance strategies, discuss proactive strategies to create a positive classroom culture, and examine practical strategies for educators working with a wide range of school-age learners. For information about this and the remaining sessions in the series, including how to register, see the attached flyer.

2023 Latinos Educando Juntos In-Person Seminar

Latinos Educando Juntos & First Up invites you to its first Latin FREE Seminar on Saturday, June 17th, 2023, from 9:00am-3:00pm at Esperanza College, located at 4261 N 5th Street, Philadelphia, PA 19140. Special Keynote Speakers will be Dr. Essence Pressley and Samantha Rodriguez, MA, Ed. Delivering a special presentation, in English and Spanish, on Special Education Services and Challenging Behaviors. Followed by other topic discussion such as, inequities, moving forward with Latinos in Leadership Opportunities, Advocacy, and more! Free Parking & Meals included, and there will be many exhibitors at the event too such as Lakeshore, HUNE, WIC, First Up, ELWYN, Esperanza College, TPAC, and more! CLICK HERE (English) or CLICK HERE (Spanish) to learn more and register!

Virtual Monthly Wellness Series

Third Thursday of every month at 11a; next session June 18th

Being healthy isn’t just about eating healthy and exercising. These sessions will discuss ways to not only be the healthiest version of yourself, but to embrace wellness in all areas of your life. For people of all ages and stages of life. Facilitated by Galissa Jones, VA, CLC, Birth & Post Partum Doula, Wellness Coach, Health Equity and Community Outreach Coordinator. For any questions, please email Register at

Families First – June 19 Virtual Session

We are in this Together: Parent and Professional Perspectives for Supporting Your “Ausome” Neurodiverse Child

June 19, Monday, 11:00 a.m. – 1:00 p.m.     Virtual via Zoom     REGISTER NOW


  • Jamiel Owens, father of an “Ausome” teen and Family Relations Coordinator for the Center for Autism Research
  • Jessica Lax, Psy.D., Clinical Director for SPIN

Please join us for a discussion on the importance of collaboration and understanding between parents and professionals. The teamwork of parents and professionals in supporting each other to help their neurodiverse child achieve a life of possibilities is crucial to success. Ask questions and share your perspective for our discussion in ways to make the goals achievable, attainable and inclusive for all!

Please request accommodations by June 9
Denise Beckett at
or Stacy Phillips at

Black Child Development Institute – Philadelphia and Vicinity’s 4th Annual Conference

It Takes a Village: The Power of Male Inclusion
June 24, 2023 8AM-4:30PM
CLICK HERE to learn more and register!

Announcing: Play Everywhere Philly

KABOOM! is excited to announce the launch of a challenge to help Philadelphia communities take bold, new steps toward advancing playful learning in Philadelphia! Play Everywhere Philly is an exciting, collaborative challenge, created by KABOOM! and funded by the William Penn Foundation. The challenge brings together organizations and stakeholders to create playful, interactive spaces for children ages 0-8 that support child development and literacy skills. Past Play Everywhere winners have incorporated play at laundromats, along sidewalks, in libraries and more. Wherever kids and families spend their time is the perfect place to incorporate play!

In this second round of the challenge, we will award $1 million in Play Everywhere grants to 10 grantees. Grantees will have the added benefit of playful learning design support from Playful Learning Landscapes Action Network and project management support from Watchdog.

We are accepting Idea Form applications from anyone who has an idea for how to turn everyday, publicly shared places – like vacant lots, community gardens, pathways, areas outside businesses – into playful learning and literacy-rich playspaces across Philadelphia. The goal is to address playspace inequity by infusing play into the built environment with innovative, community-designed playspaces that meet kids and families where they live, learn, and play.

Do you have a great idea for making a positive impact on children’s development and ensure a playful future for kids in Philly?

Submit your Idea Form at this link by June 30th

Philadelphia Business Lending Network Incentive Grant

The Philadelphia Business Network Incentive Grant is a pilot program that provides a grant of up to $35,000, up to 50% of each approved loan amount from a Network lender to businesses that meet the eligibility  requirements. For more information click HERE.

Philadelphia Child Care Owners – We Need You!

Focus Group & Survey Opportunity with African American Chamber of Commerce

(Shared by Aliya Johnson-Roberts)

In collaboration with the African American Chamber of Commerce, we are conducting a planning phase to develop new and effective professional development programs that are specifically tailored to meet the unique needs of this community.

***This is what we have been asking for – funded supports and resources!***

In order to get authentic information, we must hear from the actual community.

It only takes about 15 minutes to complete the actual survey but it will hold weight in providing what we need to be better equipped, informed, and educated about our child care businesses by a strong organization that makes things happen. AND, how great would it be to gain new advocates around our work!

By completing the 34-question multiple-choice survey, you will be providing important feedback that will help the African American Chamber of Commerce (AACC) of PA, NJ and DE better understand the needs and challenges of early childhood education minority business owners in Philadelphia, PA.

The form link below captures interest so that I can get your consent and send you the survey and sign you up for the survey or the focus group.  It asks just a few questions to ensure that you meet the criteria (simply having a child care business in Phila., having been open 2+yrs, etc.).

P.S. We often think people outside of our industry are clear about what we do and what it takes to get this work done. They do not! Let’s inform them.

We need as many participants as possible to hear the true needs of our child care community.  We have already held 1-on-1 interviews with local child care business owners and great insight has been provided to the Commerce.

Please also share with your Philadelphia-based child care owner colleagues.

Any additional questions, feel free to reach out to me at

PreK Family Child Care Survey

You are invited to take part in a survey about your experiences implementing publicly funded PreK in your

family child care home program!

  • WHO: Family child care educators who receive funding from a Philadelphia public PreK program (PHLPreK).
  • WHAT: A 30-40 minute online survey about you, your family child care program, and your experiences implementing public PreK.
  • WHY: To help inform policymakers about family child care educators’ needs around PreK  implementation and to help develop PreK systems that are responsive to family child care settings.
  • PAYMENT: You will be paid for your time with a $40 Amazon gift card

Please take the survey at this LINK! Or type into your browser: You can complete it on a smartphone, tablet, or computer.

If you have any questions, please contact Sam Melvin (; 312-893-7164) or Juliet Bromer (; 312-893-7127).

Pennsylvania Child Care Centers Invited to Participate in Equity-Focused ECERS-3 Research Study

Pennsylvania preschool programs are invited to join an exciting research opportunity to improve the Early Childhood Environment Rating Scale, Third Edition (ECERS-3). The Pennsylvania Key PQA Team is supporting researchers at the Frank Porter Graham Child Development Institute at the University of North Carolina, Chapel Hill examine the widely used program observation instrument, ECERS-3. The ECERS-3 is a global quality assessment used in classrooms serving children ages 3-5 years, and is currently a resource used in the quality improvement systems of thirty states. This study examines how the measure considers the experiences of racially, culturally, linguistically, and economically diverse preschool groups.

This spring and early summer, data collectors from the PQA Team will visit participating classrooms to complete an ECERS-3 observation and an observation using the Equity in Early Learning Assessment (EELA) on the same day. Teachers will also be asked to complete a report on the demographic information for the group. For any participating classroom, it is a one-time observation which takes approximately 3 to 3.5 hours in total.

Although all Pennsylvania center-based programs serving 3–5-year-olds are invited to participate, programs in the Delaware Valley, the Lehigh Valley, and in York, Berks, and Lancaster counties are prioritized. Space is limited to participate with this research opportunity.

Those who would like to participate, or who have questions, should contact Rachel Kaplan, Pennsylvania’s primary contact for this research project, at or 919-259-6235 or utilize this link visiting ECERS-3: Identifying Gaps and Equity Project Teacher Information Form (

The Afterschool Alliance Wants to Hear from You — Enter to Win a $50 Gift Card

Afterschool Alliance is conducting its ninth and final survey of a series of surveys since COVID began to ensure that afterschool and summer learning programs build on the innovations and lessons of the pandemic. This final survey remains important for funders, policymakers, education leaders, and the overall public to understand the support afterschool and summer learning programs are currently providing, the challenges they face, and what their needs are to better help their children and families. The survey should take approximately 10 minutes of your time and your responses will be anonymous. TAKE THE SURVEY

Invitation to Participate in ECE Leader Identity Research- looking for 4 more particpants

Dear ECE Educator/Leader,

You are invited to participate in (or help me share the invitation to participate in) a study investigating ECE leader identities, leadership, and social justice. Participants must be ECE directors in any setting who spend a minimum of 30 hours on site and who already value social justice as a part of their leadership. If you know of ECE leaders who would be interested, please share this with them.

The purpose of the proposed narrative qualitative study is to, 1) learn how early childhood center directors understand and practice social justice leadership, and 2) investigate the insights they gain about how to serve diverse children more equitably after participating in an identity and leadership storytelling self-reflection.

The doctoral student leading this study is Traci Childress. I need 4 more people to participate, and the first 4 who respond to this form and meet all the criteria outlined, including the capacity to participate in the timeframe, will be contacted. This is for the completion of an Ed.D. in Educational Management and Leadership with Drexel University.

To participate, please fill out this FORM 

If you agree to participate, you will participate in a one-on-one interview lasting approximately 60 – 90 minutes between March and April. Half of the participants will be invited to participate in a second 60-90 minute interview. For the purpose of data collection, I ask that I be permitted to record the interview using Zoom and take handwritten notes through the process.  Participation in this study is completely voluntary, all participants will remain anonymous and will be identified only by pseudonym.

If you are available to participate, I can be reached at 518-610-2553 or by email at If you have questions, I am available to provide more information. If you are willing and interested in participating, please confirm this below and you will be sent a consent form and confirmation of date for participation.  In order to participate you must meet all three criteria below.

— Be able to participate in up to two 60- 90 minute interviews.

—Be an ECE Director onsite for at least 30 hours a week and have been for at least 3 years

—Believe in and integrate social justice into your leadership approach.



Traci M. Childress, M.A., M.E.d.


Twitter: @tracimichellechildress


Distribution of Free HEPA Air Filters Ending in July

In order to help mitigate respiratory pathogens in Philadelphia schools, the Philadelphia Department of Public Health (PDPH) has been offering MedifyAir air purifiers at no cost. Upon receipt, this air purifier will belong to your organization. PDPH will not be responsible for replacing filters, other parts or for anything that may break related to these units.

How do I receive air purifier(s) and HEPA filters for my school? Depending on how many air purifiers you site qualifies for and your site’s needs, your air purifier(s) along with replacement HEPA filter(s) will either be delivered directly to your site or made available for pick-up at our warehouse located at 700 Packer Ave, Philadelphia, PA 19148.

Please complete the form at to request air purifiers and HEPA filters for your site.

Opportunity for STAR 2 Programs!

Every early learner deserves access to high-quality early education, and that starts with empowering ECE providers with tools they need to excel. If you are a Keystone STAR 2 center looking to improve your STAR level and continue your quality improvement journey, EQUIP can help! EQUIP (Early Education Quality Improvement Program) assists STAR 2 providers through coaching, training, and program evaluation. Support for EQUIP is provided by the William Penn Foundation. APPLY TODAY!

Exceptional Leadership Fellowship – Cohort 3 Starting in Fall

Sign-up now! Spaces limited

PQAS hours

Are you tired of taking PD courses that do not meet your needs? Are you looking for a safe space to connect, learn, and lead with other like-minded leaders in the early childhood education field?

This fellowship program is the right fit for you!

Through this fellowship, you will learn how to lead your organizations, collaborate and network with others, and strengthen your current business practices for sustainability.

If you are any of the following, then this program is the right fit for you!

Center/Family/Group Owners • Director • Family Advocate • Educational Coordinator • New Childcare Start-Ups

Inquire here

From PHMD PDO: Career Pathway Verification

As spring coursework winds down and students are completing CDA and Degree programming, now is a great time to update placement on the PA Career Pathway.  If you have met the following achievements, CLICK HERE to learn more about the steps for verification.

  • Complete a degree
  • Have your transcript translated
  • Receive a new credential
  • Earn 6, 9, or 12 ECE credits

To learn more about Career Pathway services through the ECE PDO at PHMC, CLICK HERE!

Harcum @ Grace Trinity

  • Earn an Associate Degree with Harcum College @ Grace Trinity, 5200 Oxford Ave., 19124. See the attached flyer for degree programs and details.
  • Harcum is also offering English as a Second Language (ESL) Classes online in the evening. See the attached flyer for details.

Pearson Vue Testing Center (CDA)

The Pearson Vue (CDA) testing center at the ECPRC 1274 Providence RD, Secane, PA 19018 will be open through June every Tuesday, Thursday and Friday from 3 to 8 PM. It is also open every Saturday morning from 8:00 AM to 2:00 PM. If this does not work with your schedule contact to schedule a time that works for you.

HR Resources and more!

Have you heard? On the Shared Source Pennsylvania Platform (, there are resources to support Directors with challenging HR issues. Helpful information has been added to the platform regarding everything from employee retention to compensation and benefits. An Employee Handbook template is also available and ready to edit, along with a comprehensive Employee Orientation Toolkit. You can even sign up for HR support from HR Specialists through the HR Hotline program in the Saving Money section. This Saving Money link is at the very top of the home page of the platform. Along with assistance with HR, you will find access to discounts on food and supplies, phone and Wi-Fi service, Payroll Processing, and discounts with early learning suppliers. If you would like to learn more about your Savings Programs through Shared Source PA, call your Personal Savings Program Assistant, Andrea Bimonte at 844-844-2898 or email her at

The Mindful Experience offers solutions to teachers who are tired or overwhelmed.

Could your staff use more energy, resilience, and proactive mental & physical health? Can you imagine your children more grounded, peaceful, and focused? The Mindful Experience provides education in social & emotional wellness for both kids and teachers. Our 3-hour PA Keys workshop “Stress Management and Mindfulness for Educators, Parents & Children” is available for onsite or virtual training at your next professional development date. Also offered are teacher support & coaching programs, children’s classes and an online multimedia Teaching Kit for your curriculum building. Visit for more information. Contact Peter Moses at 215-233-5795 or email

PHLpreK Postcard to Share with Families

Please see and share the attached postcard to help families apply for PHLpreK for the 2023-2024 school year.

Kindergarten Transition

 Kindergarten Registration is Open until May 31, 2023

Families with children who will be 5 years old on or before September 1, 2023, can now register for Kindergarten online or by contacting their catchment (neighborhood) school for support. Registration closes on May 31!  See the flyer and website below for detailed information.

Click here for Kindergarten Registration Flyers (English and translations)

Click here to register for Kindergarten

Registration is Open for the Virtual Summer Kindergarten Transition Program 

This summer, the Office of Early Childhood Education is once again offering a Virtual Summer Kindergarten Transition Program (SKTP) for incoming Kindergarteners and their caregivers. Any family who is registered for Kindergarten with the School District of Philadelphia is eligible to enroll. If you know of a family who is registered for Kindergarten but has not been invited to enroll in SKTP, please have them contact us at Review the flyer for more information.

Summer Kindergarten Transition Program Flyer

Questions? Reach out to us at


WeWalkPHL are community led walking groups at about 18 locations throughout the city and the schedule for the official spring season is out! You can also find it here – Every spring 2023 We Walk PHL park, mapped – Fairmount Park Conservancy (

Playground Safety Awareness blog post is now live

Safety is Key for Child Care Access to Playgrounds

While public playgrounds and playspaces’ safety and access can vary across geographies, too often, playgrounds are scarce, and the quality of existing playgrounds could be better.

Host Location Needed for CPR and Fire Safety

Hello Philadelphia Early Childhood Community. Child Care Professionals Network ( is searching for a host location in Philadelphia that is willing to donate space on a monthly basis two evenings (6-9) or one full Saturday (9-3) per month for Early Childhood Professionals to complete their required DHS trainings for PD, CPR and Fire. If you are able to host 15-20 adults comfortable with adult tables and chairs on a monthly basis please reach out to CCPN 484-238-4270. Thank you

Opportunity for Expansion

Northeast Philadelphia Daycare that has been operational for 30+ years is looking to sell or partner with someone in the current operation. We are licensed for a capacity of 186 and are a fully equipped center. Anyone interested please contact 215-630-4808. Thank you.

Job Openings

  • Bella Vista Child Care (766-68 South 9th Street, 19147) – Full & Part time teachers needed & Center Director. For more information contact Melanie @ 215-660-9119, or email
  • From Shannon (Wise) Dryden, Chronic Disease Program and Policy Specialist in the PDPH Division of Chronic Disease and Injury Prevention – We have a job opening in our division and I wanted to share – Livable Communities Coordinator | CAREER OPPORTUNITIES @PHMC (

SSIC You Later

May is Mental Health Awareness Month, and Sesame Workshop is thrilled to announce a multi-year focus on young children’s emotional well-being, with research-based resources and Sesame content for the whole family. Their strategies support all families – from celebrating joyful everyday moments, to teaching children the skills they need to understand and manage their feelings, to helping caring adults recognize the signs of more serious mental health challenges. Learn More
Elmo’s Mindfulness Spectacular!

It’s The Big YouTube Talent Show on Sesame Street, hosted by Juanpa Zurita! Everyone’s getting ready to show off their talents, but Elmo is feeling a little nervous. When Elmo asks to use Abby’s magic to help calm him down, her magical wand breaks into pieces. With a little help from some YouTube creators, Elmo and his friends find the missing pieces and learn some mindfulness activities to help with his big feelings before the big show! Watch Video

Monster Meditation    
Practice mindfulness techniques along with Elmo, Cookie Monster, and more Sesame Street friends through the Sesame Street Monster Meditations book series. Learn More

Explore more of our Emotional Well-Being resources here.

Sign up for your free SSIC account now at! Reach out to ELRC 18’s Abby Ambassadors – Cheri HowardGladys Leon and Sherell Hamilton – for help navigating the website or to explore other ideas on ways to use this FREE and fun resource to help meet your STAR standards!

OCDEL announced an increase to the Maximum Child Care Allowance (also known as base rates) that will be effective 3/1/2023. You will find the full announcement here and the updated rate chart here.

  • If your current converted private pay rates are higher than the new base rates, you will receive the increase automatically. (This means that you previously submitted an updated Appendix C1 and published rates to support your private pay rates or reported these rates on your Market Rate Survey.)
    • If you are not sure if your current private rates were previously converted for subsidy use (AND YOUR PROGRAM IS LOCATED IN PHILADELPHIA), send your location name and provider number to, and we will send you a screenshot of your current rates.
  • Providers who would like to update their private pay rates effective 3/1/2023, must submit an updated Appendix C1 and published rates no later than 3/31/2023. Documents received after 3/31/2023 will be effective the first of the month following receipt (i.e., if you submit your documents on 4/1/2023, the updated rates will be effective 5/1/2023).
  • There is no need to update your rates in PELICAN Provider Self Service. Even if you update your rates in PSS, you must submit the Appendix C1 and published rates in order for it to impact your subsidy reimbursement.
  • Note: Submitting just an Appendix C1 or just your published rates is also not sufficient for us to update your rates for subsidy use. You must submit BOTH the Appendix C1 and published rates.
  • Published rates are typically a flyer or page in your handbook that are used to inform the public about your fees. Per OCDEL’s announcement, you may also submit a parent contract or parent agreement to verify your updated rates, but remember that we need to document ALL of your rates, not just one care level.
  • How to return completed documents (FOR PHILADELHIA LOCATIONS ONLY):
    • (STRONGLY PREFERRED) Email both your Appendix C1 and published rates in the same email to
    • Fax to (215) 940-0226
    • Drop off at any of ELRC 18’s locations during regular business hours:
      • 2361-2373 Welsh Rd, Philadelphia, PA 19114
      • 2816 Germantown Avenue, Philadelphia, PA 19133
      • 5548 Chestnut St, 2nd Floor, Philadelphia, PA 19139
    • Mail to: Provider/STARS Department, ELRC 18, 2361-2373 Welsh Rd., Philadelphia, PA 19114
  • If you have any questions, please call the Provider/STARS team at (215) 382-4762 ext. 2980 or email

Children’s Village Beginner Business Series Starting SOON! Don’t miss this opportunity (especially now with the subsidy base rate increase!)…There are still a few openings for both the Center Director and Family Child Care Beginner Business Series for Children’s Village. Don’t let the name fool you, you don’t need to be a beginner to benefit from the wealth of knowledge that you will gain from participating in this program. ELRC 18 is making this opportunity available free of charge in order to help providers improve their business practices and increase their likelihood of financial stability. Click on the link for additional information and an application. Space is limited.

If you work with children, youth, and families experiencing homelessness, you are a trusted resource and can help introduce this valuable tool to those who can benefit the most. This toolkit includes several tools and tips to help you spread the word. Finding immediate and long-term resources for children and youth experiencing homelessness and their families can be overwhelming for them and the professionals who support them. Finding Your Way in PA app is a simple and effective way to empower children, youth, and their families experiencing homelessness to search for and contact a variety of services for shelter, food, health and mental health, education, and work. If you have any questions or suggestions, please contact Melissa Turnpaugh at

ELRC 18 hosts a variety of monthly provider networking meetings and participates in several others. These meetings are a great opportunity to learn about important resources, to discuss changes in the field, and get to know and explore collaborations with your peers. Here is a list of upcoming meetings. If you facilitate a provider networking meeting that is not on this list and would like to include it, please let me know!

  • 2/23/2023 – Fourth Thursday – ELRC 18 South/West Directors from 1-3p. (Click here to join the meeting).
  • 2/28/2023 – virtually from 9a-11a – Monthly SEPECC meeting. The Southeastern Pennsylvania Early Childhood Coalition is an umbrella of organizations supporting the mission of providing high quality early childhood services to all families. It represents child care centers, family child care programs, advocacy groups, training agencies, early care support agencies, and funders who share the goal of coordinating and increasing public support for early care and education.  Register Here
  • 3/2/2023 – First Thursday – ELRC 18 Northeast Directors from 1-3p (Click HERE to join the Teams meeting at 1p)
  • 3/8/2023 – Second Wednesday at 1p – Motivation for Movement – designed for STAR 1 programs who have an interest in moving up in Keystone STARS, but have been out of the loop for some time. Hosted by ELRC STAR 1 quality coaches, this series will take a deep dive into the STAR 1 Standards and discuss the Sources of Evidence required to meet the STARS Standards. We will discuss “Best Practice” in everything STARS. Providers will have an opportunity to network with other providers who augment the quality in their programs. Click here to join the meeting and motivate your STARS journey.
  • 3/9/2023 – Segundo Jueves – ELRC 18 Proveedores de habla hispana de 6p-8p (Click HERE to join the Teams meeting at 6p) – Meeting on the second Thursday of the month for Spanish-speaking providers.
  • 3/11/2023 – Second Saturday at 9a – Quality Influential Professionals (QIP) family child care networking – open to all FCCH/GCCH providers. E-mail QIP Quality Influential Professionals at for the Zoom link to the upcoming meeting.
  • 3/15/2023 – Third Wednesday at 1p – Northwest Directors MeetingNOTE: This Zoom meeting is hosted by Childspace Centers and is open to all providers in the community. To RSVP and receive the meeting link, please e-mail
  • 3/16/2023 – Third Thursday – ELRC 18 North Directors from 1-3p (Click HERE to join the Teams meeting at 1p).
  • 3/21/2023 – Third Tuesday at 1p – Filling Your STARS Bucket – Join us for a monthly “virtual open forum” discussing “all things STARS.” This is a place for you to: ask questions, tell us what’s on your mind, talk about your challenges, get help brainstorming solutions and receive support from other providers. Facilitated by 3 ELRC 18 Quality Coaches and a Designator, join us each month to unpack some stuff and make room to continue “Filling Your STARS Bucket!” Click here to join the meeting

First Up invites you to the 2023 Annual Conference full of enriching professional development opportunities and incredible guest speakers. “The Joy of Teaching: Creating Meaningful Play Experiences” will be an In-Person event, bringing together early childhood educators for networking, resource sharing, and FUN. The Conference will take place Saturday, April 29th, 2023 at the Sheraton Philadelphia Downtown. We will keep the celebration going into the night with the 2023 Terri Lynne Lokoff Teacher Awards, honoring early educators from across the country! We will applaud the achievements of outstanding early education teachers and bring attention to the critical role these teachers play in the lives of young children.  Click the button below to register for the First Up Annual Conference today! Not an educator but you are looking for ways to support early childhood educators? Check out the Events Prospectus which offers a wide variety of Sponsor, Exhibitor and Advertiser opportunities!


We can’t wait to celebrate WOYC with you this year, April 3-7, 2023, with our kick-off happening Saturday April 1. Join NAEYC as we celebrate our youngest learners with five fun-filled, themed days. We’ll be featuring resources and activity ideas for educators and families that will make play meaningful and learning fun! Start planning your week around our daily classroom celebration themes. Or create your own! The important thing is that we’re celebrating the potential of ALL young children to learn, grow and thrive! Discover resources and Step It Up (SIU) ideas to use in your planning.

This page is an easy-to-navigate, repository holding everything about the Pennsylvania Registered ECE Apprenticeship in one place! PA’s Apprenticeship program allows early childhood educators to pursue CDA, associate and bachelor’s degrees while employed in childcare centers. This website has the information educators need to know about everything apprenticeship-related. Click here to visit the page now.

  • The Diversifying Early Education Leadership (DEEL) project, funded by the William Penn Foundation, supports 20 mid-career early childhood education professionals of color in Philadelphia, building their content knowledge, networking, and leadership skills so that they are prepared to assume positions of leadership in the city. The first cohort of 10 Fellows is participating from January 2020-December 2021, and the second cohort of 10 Fellows will participate from September 2021-August 2023.Become a DEEL Fellow!There are several parts to the Fellowship:
    • Fellows take two graduate courses at Temple, leading to a certificate in Diversity Leadership.
    • Fellows attend monthly seminars hosted by Temple, focused on understanding the ECE landscape in Philadelphia and across the country.
    • Fellows receive individualized leadership coaching from a professional coach.
    • Fellows spend approx. 1 day per month as interns in a local ECE organization. The Fellow and the Project Site will together decide on a project for the Fellow to oversee, with a DEI focus.
    • Fellows receive a $5,000 stipend.

    To nominate a Fellow or to apply, visit:

    Become a DEI Partner Organization!

    Local ECE organizations can become Diversity, Equity, and Inclusion (DEI) Partner Organization. DEI Partner Organizations host a Fellow for approx. 1 / month. One member of their organization is the Fellow’s primary mentor, helping the Fellow to develop and carry out a project with a DEI focus that benefits the organization. Fellows have access to funds ($1,000) to support their project. Projects might include:

    • Developing culturally relevant and sensitive family outreach materials, or
    • Establishing an advisory board of diverse stakeholders.

    DEI Partner Organizations choose a representative to conduct a DEI self-study guided by Temple faculty. Funds ($1,000) will be provided to support this organizational equity work.

    To apply as a DEI Partner, visit:

As COVID-19 vaccines slowly help us return to doing the things we love and seeing the people we care about, you might find that your child has questions—some of which may be more difficult to respond to. Sesame Street in Communities launched some new resources to inform and answer questions that you or your family may have about COVID-19 vaccines, as well as to explain the vaccine’s importance. They partnered with the Ad Council, COVID Collaborative, and the CDC to create 3 new PSAs. In addition to these spots, SSIC is releasing additional bilingual resources for parents, caregivers, and providers to explain why grownups are getting vaccinated against COVID-19, answer common questions in age-appropriate ways. Visit to explore these free materials (available in both English and Spanish).

  • Click here for a link to Parent Cafes in 10 different neighborhoods throughout the city. Parent Cafes are safe spaces where parents can share a meal and learn from each other.

DeeGrace Childcare Center – Director Position Available

Pay Rate up to $20.00 per hour

Health insurance + Benefits

Contact Ms.Dee 859-409-7471

Requirements: Associates Degree, All Clearances, Childcare experience

The Registry/Workforce Development team at the PA Key

Has 2 openings for Career Pathway verifiers (aka Data Verification Associates). Applications are open on the BCIU website.

Bilingual (Spanish/English) Data Verification Associate.

Data Verification Associate

Fab Youth Philly has TWO OPENINGS for Youth Development Specialists

Fab Youth Philly has TWO OPENINGS for Youth Development Specialists (Group Leaders). This is a salaried ($40,000), permanent position. 10 paid holidays, 10 paid sick days; 9 holidays, 1 week paid time off end of August. AND you get to make a difference in the life of teens and children in Philly. The job description can be found on our website and by clicking that link in the words ‘job descriptions’. PLEASE REMIND PEOPLE TO FOLLOW DIRECTIONS.

If you missed the SEPECC Roundtable on June 15th with OCDEL Deputy Secretary Tracey Campinini, you can view it here:

Past issues of the ELRC 18 E-bulletin are now available in section below

Philadelphia's Informal Child Care Project

UPDATE: Holiday Schedule
Due to the upcoming Holiday, all ELRC 18 offices will close at 2:00 P.M. on Friday 5/26/2023.
Our offices will be closed on Saturday 5/27/23 and Monday 5/29/23.
ELRC 18 offices will reopen at 8:00 A.M. on Tuesday 5/30/23.

Open for Face-to-Face & Drop Offs at all 3 locations
Monday – Friday 8:00 A.M. to 5:00 P.M.
Saturday 8:30 A.M. to 4:30 P.M. – MAIN OFFICE ONLY

(Main Office: 2361-2373 Welsh Road, Philadelphia, PA 19114)