Providers Corner

Provider Attendance Sheet and Check Schedule

Hi everyone!

I hope you all had a nice, long Labor Day weekend! This is going to be a very busy week, and there’s of information to share, so let’s get right to it…

ELRC Region 18 Updates


  • Attendance invoices for August are due on Wednesday, September 8th. If e-mailing your invoice, please send it only to
  • The school-age flip from summer full-time care back to part-time school-age care happened on August 30, 2021. This is a statewide date and is not aligned with any particular school district.
    • If you have school-age children who went back to school later than this date, it is likely that they will get out of school later than the flip back to full-time summer payment in the spring.
    • As of 8/30/2021, the only school-age children that should appear with a full-time schedule on your invoice are those who receive 5 or more hours of care outside of the regular school day.
    • Accepting the blended rate will pay you for 25 full-time days of care spread out throughout the school year. Many providers find the blended rate confusing. If you are one of them, please call and speak with a provider specialist at (215) 372-4762, ext. 2980.
    • The State sunset Announcement #20-13. This means that as of July 1, 2021, ELRC can no longer pay you for full-time school-age care during virtual education. You can read the entire policy here. (Be sure to note the end date toward the top of the notice.)
  • As of September 30, 2021, ELRC will no longer be able to pay for 14 consecutive business days of COVID-related absence or closure. You can read the full announcement here. This means that as of October 1, 2021:
    • If a child is absent due to COVID-related reasons, you will mark the child as absent and report after 5 consecutive absences. ELRC will suspend care on the sixth day of absence and re-enroll care when the child returns. (Be sure to report when the child returns to care so we can re-enroll care!)
    • If you have to close a classroom due to COVID, mark the children absent, but be sure to include a note that the classroom was closed due to COVID. Because you could not provide care, the children will not be charged with absences. However, we will remove their care schedules for these days, and you will not be paid for these closures.
    • If you have to close your entire center, you will be charged with closures (paid up to the maximum of 15 or unpaid).
      • If you do not use PELICAN Provide Self Service, you must report this emergency closure within 3 days of reopening in order for the closures to be entered as paid.
      • If you do use PELICAN Provider Self Service, you have until the 5th of the following month to enter the closures as paid (i.e., you have until 10/5 to update September closures).


  • This is the next round of COVID relief funding. Many providers have been incorrectly referring to this as CARES Round 4. Please remember that the CRRSA (paid for most providers in May/June) was really CARES Round 4.
  • In addition to what is included on the PA Keys website, we know the following:
    • The application has NOT yet been released. It is expected to be available beginning in mid-September.
    • Applications will be processed in the order in which they’re received. OCDEL anticipates having enough funding for all eligible providers.
    • Payments will begin to reach providers in October and will be issued to each eligible provider in six monthly installments.
  • What we do NOT yet know:
    • The amount of funding
    • The actual date that the application will become available
  • There will be a live webinar with Deputy Secretary Tracey Campinini to discuss allowable ARPA Stabilization Grant Expenses on Wednesday, September 8th at 6p. Register here.


  • Quality coach reorganization (previously announced)
    • Became effective for most providers on August 1, 2021
    • Many providers will continue to work with their same quality coach.
    • An updated caseload list can be found here.
    • If you are very close to being ready for move up or are scheduled for a full designation renewal before 12/31/2021, you will remain with your current coach until your designation is complete.
    • If you are transitioning to a new coach, you should receive communication from both your current coach and your new coach.
    • I understand that change can be challenging and that many of you have formed closed relationships with your quality coaches. As a reminder, the reasoning for this realignment is
      • To provide two quality coaches dedicated to working with STAR 1 providers (center, GCCH, FCCH). – This will ensure that STAR 1 programs receive focused resources and the opportunity to work together in small groups to build early momentum for success.
      • To provide two quality coaches dedicated to working with FCCH and GCCH providers at the STAR 2, 3 and 4 levels. – There are many initiatives and resources that are specific to FCCH/GCCH providers. By working only with FCCH/GCCH, these quality coaches will have time to participate in initiatives and become well versed in specific resources and opportunities, enabling them to better support providers. Also, FCCH providers specifically requested a “go to” person at ELRC 18.
      • To reduce the caseloads of quality coaches working with STAR 2, 3, 4 centers by approximately half, allowing them to provide more support to programs achieving and retaining quality designation ratings.
    • Changeover to the New World designation system
      • What we know:
      • What we do NOT know:
        • When the in-depth training will be offered – for providers or for ELRC staff


Join us for updates from ELRC 18’s eligibility, finance, provider services and STARS teams. This is a great opportunity to ask your questions, meet with like-minded providers and get the information you need FIRST HAND! All meetings will be held virtually on Microsoft Teams. No need to pre-register; just click on the date below when it’s time to join the meeting.

  • Segundo Jueves – Proveedores de habla hispana de 6p-8p (Septiembre 9)
  • Second Saturday – Family and Group Child Care from 1-3p (September 11th)
  • Northwest Directors Meeting – September 15thNOTE: This Zoom meeting is hosted by Childspace Centers and is open to all providers in the community. To RSVP and receive the meeting link, please e-mail
  • Third Thursday – North Directors from 1-3p (September 16th)
  • Third Saturday – Teachers/classroom staff from 1-3p (September 18th)
    Please be sure to share this opportunity with your teachers. We will be sharing general subsidy updates and listening to how ELRC can help support them – with their education, their own subsidy, etc.
  • Fourth Thursday – South/West Directors from 1-3p (September 23rd)
  • First Thursday – Northeast Directors from 1-3p (October 7th)
  • First Thursday – Night Owl Networking from 7p-9p (October 7th)

COVID Updates

  • As of September 7, 2021, the State is requiring masking for everyone age 2 and over inside child care settings. For details, please see the Announcement C-21-07: COVID-19 Policy Updates and Answers to FAQs (PA Department of Education). This means that Certification staff will cite programs for non-compliance in this area.
  • OCDEL does not require individuals to be vaccinated. ECE programs should not ask individuals, such as certification representatives, early intervention staff and therapists and other Direct Service Providers, for proof of COVID-19 vaccination.  Vaccination records are protected health information that are not required to be disclosed at this time outside of decisions implemented between employers and employees. Continued screening of individuals’ health upon entrance to a facility, wearing a mask, continued good hygiene, and vaccination will help to mitigate COVID-19.
  • The Philadelphia Department of Public Health continues to provide updated guidance to child care programs, which can be found here.
  • PDPH also presented a webinar for PHLpreK programs on best practices, which can be viewed here.
  • The Philadelphia Department of Public Health’s COVID Schools team is a great resource for planning for back-to-school health/safety needs. Staff are available to come out to your program and help evaluate, suggest improvements, and even provide you with free PPE upon request. Contact:
  • Remember that you must report all positive COVID cases to both Certification and the Philadelphia Department of Public Health. The easiest way to do this is to use the following link:

Goldman Sachs 10,000 Small Businesses Info Meeting – September 8, 2021 at 1p

Have you been thinking about expanding your business? Goldman Sachs 10KSB program is a free, 14-week program that focuses on practical skills designed to help small business owners grow their companies. Come hear from GS10KSB alumni Valerie Schlitt, Leslie Spina and Bob Borenstein. The September 8th meeting will include an overview of the program, an opportunity for Q&A, and information about the application process; the deadline to submit Part 1 is September 30th. Register in advance for this meeting: This is a FANTASTIC opportunity for the right providers!!

Webinar – Celebrating Afterschool Programs and Staff

Thursday, Sept. 9, 2021, 2 p.m.      Register here

Every October, 1 million Americans come together at more than 8,000 Lights On Afterschool events across the nation. Holding an event is an excellent way to build support for your program, by letting leaders and policymakers see firsthand how you are supporting kids and families in your community. Whether this is your first Lights On Afterschool or your 22nd, join us for this webinar to inspire and help you get the most out of your celebration.


  • Charlotte Steinecke, Communications Manager, Afterschool Alliance
  • Tiyana Glenn, Project Associate, Afterschool Alliance
  • Johanna Friedel, Afterschool Ambassador alum, Texas
  • Mark Cowsert, Associate Director of Policy and Partnerships, Missouri AfterSchool Network

Next Coaching to Success – Conversations with Certification

Friday, September 10 at 1:30p     REGISTER HERE

The Coaching to Success program offers assistance to Philadelphia-based early childhood education (ECE) providers of all size, structure, and quality level as they seek to navigate these challenging times. A host of supports and interventions will be designed and administered based upon feedback from you – the provider. Through consultation with a coach who knows the industry, ECE providers may access customized activities to help them achieve stabilization, recovery and long-term sustainability goals.

Free Family Fun Night and Watch Party – September 11th

First Up and Smith Memorial Playground jointly present a fun-filled evening for everyone! Highlights of the evening include giveaways for the early birds, food trucks, a book reading by Philadelphia author John Butler and a film screening of ‘Reflecting on Anti-bias Education in Action: The Early Years’. Activities begins at 4:00pm and the film will begin at sundown. Picnics and lawn chairs are welcome and food trucks will be on site. Click to register for the FREE event. Click to download the flyer.

FC3 Advocacy Action Day

FC3 is hosting an Advocacy Action Day

Sept. 11th  12pm – 2 pm 

Sturgis Playground 200 W 65th Ave # 20, Philadelphia, PA 19126

We will meet up express our desire for the governor to stand on his word and truly invest in children especially early childhood educations. Attendees can make signs, wear gear that reflects their program and setup an information table about their program. Be sure to invite families for fun activities, such as read aloud, gross motor games, and more. Please send an email to if you plan to host an activity.

Please note selling items is not prohibited at this event.

Back to School with Meaningful Interactions

Free Virtual Series – September 13-17, 2021

Invite your staff to join Teachstone–and thousands of other early education teachers–for inspiring presentations. These sessions are centered on fostering meaningful interactions. During this five-day virtual series, teachers will learn:

  • critical strategies to build relationships,
  • how to be more responsive to students’ needs,
  • how to create an impact for every child.

Attendees will also be able to download certificates with the name and length of each session. Sessions will be related to infant, toddler, and pre-K classrooms and will be available in both English and Spanish.

Learn more and register your teachers.

Training Opportunity through Play Development Study

Sarah Kuser, a research assistant at McNichol Early Childhood Education Lab at Drexel University shared the attached flyer about a unique training opportunity. This training will provide preschool/daycare providers with an opportunity to enhance a child’s play. The deadline to apply is September 14, 2021.

School Age Professional Credential Opportunity

Deadline to register is September 15, 2021

The attached flyer contains an opportunity from HACC for interested providers to earn a School Age Professional Credential through a virtual platform (see the yellow highlighted course).

Next SEPECC Meeting: Tuesday, September 21, 2021 9:00 – 11:00am
Register Here!

PA-AIMH 11th Annual Infant Mental Health Conference
Infant Mental Health (IMH) is an interdisciplinary field of research and practice.  IMH providers serve children and their families from conception through 5-years of age.  The goal of IMH is to promote the healthy social-emotional development of all children and their families. Join PA-AIMH for four virtual workshops during their 11th annual Infant Mental Health Conference on September 23rd & 24th, 10am-11:30am and 1:00pm-2:30pm. CLICK HERE to register.

CDA Opportunities from the ECE PDO at PHMC

  • Black Child Development Institute
    CDA class articulating to 9 college credits. CLICK HERE to access the course flyer and application.
  • Dickerson & Associates
    CLICK HERE for free online and hybrid CDA coursework.
  • OMAX Institute
    CDA coursework flyer beginning September 7th. CLICK HERE for flyer. CLICK HERE to access application.
  • Penn Literacy Network
    CLICK HERE to browse online CDA course offerings.

Host a Family Literacy Event in Your Neighborhood

Mark your calendar! Reading Promise Week is October 11-17. Philly’s second annual family literacy festival is set to bring books, resources, and family fun to neighborhoods citywide. All events are free, highlight local resources, and are designed for and by the community. Read by 4th is here to help by providing books, giveaways, and support to those hosting literacy events during the week. Click here to sign up.

Apply Now to Serve on the Early Learning Council Executive or Subcommittees

The Office of Child Development and Early Learning (OCDEL) is seeking members for the Pennsylvania Early Learning Council (ELC) Executive and Subcommittees. Established by Executive Order in 2008, ELC is a Governor appointed council that advises the work of OCDEL by providing feedback on current and proposed OCDEL initiatives and policies. Applications, including a resume/vita with contact information,  will be received until 5 pm on Sept. 30, 2021Click here to learn more about the work of the ELC, its member’s responsibilities and how to apply. All questions may be directed to Karen Grimm-Thomas, OCDEL Director of External Relations at

Kindergarten Registration is still open!

Kindergarten helps children build confidence and strengthens emotional and social skills. Research shows that children who attend Kindergarten consistently are more likely to read at grade level by the end of 3rd grade. Families may register for Kindergarten online, by telephone, via drop box or in person. Families who need assistance with registration can call the Office of Student Enrollment and Placement at 215-400-4290 or email them at Families can also reach out directly to their neighborhood school.

Click here to view or print Kindergarten Registration Flyers (English and translated versions)

Click here to register for Kindergarten

Family education and leadership training program

Competence and Confidence Partners in Policymaking—Early Intervention (C2P2 EI) 2021-2022

Free training to help you learn the Early Intervention System and actively participate in your child’s team. Navigate the Pennsylvania Early Intervention System, identify best practice supports and connect with community resources.

Applicants should be Pennsylvania family members who:

  • Have a child—infant to school age­—who receives Early Intervention services.
  • Desire to advocate for themselves and others by building leadership skills.
  • Are willing to commit to ALL trainings, in-person and virtual (in the Harrisburg, PA area). Virtual and In-person sessions are planned. Alternative options and participant supports will be available if COVID restrictions occur. For in-person trainings:
    • Travel and childcare expenses reimbursed
    • Meals included
    • Overnight lodging (for those traveling 40+ miles)

Your choice of one of two Virtual Introductory Sessions:

Intro Session 1 / November 4, 6:30 p.m. – 8:00 p.m.
Intro Session 2 /  November 6, 10:00 a.m. – 11:30 a.m.


All applicants will receive email notification if they are accepted or not accepted during week of October 25.

For more information, contact Cathy Roccia-Meier, or 215-204-1772

Free Eye Care for Kids
For children 17 years and under, from Philadelphia and surrounding counties, who have not had, or passed, an eye screening and/or who are uninsured there will be a free eye care day on Saturday, October 9 from 9:00am to 5:00pmFrom Monday, September 20th, call to make an appointment for a virtual vision screening at 215-563-5848 x21.  This event is by appointment only. Click here for more information.

Resources for Rebuilding Your Learning Community

Returning to school in fall of 2021 is different from previous school years as students and adults navigate new relationships and experiences and process an unprecedented year. The desire to move forward and rebuild our communities comes with unique challenges and questions. Harmony SEL and Inspire Teaching & Learning have developed two evidence-based toolkits with strategies for you, your students, and your colleagues to rebuild relationships and social and emotional well-being. Use these resources together as you rebuild a sense of community in your school or organization.

Download both toolkits here:

Introduction & resources for FCC providers

Gee Whiz Education ( has been focusing on family child care since 2012. Their overall goal is to help bring equity to family child care providers and the families they serve through high-quality educational curriculum and training. The Gee Whiz curriculum is recognized by OCDEL as providing comprehensive coverage for infants through pre-k (info here). They offer free training webinars on the PD Registry and are sharing two resources here for family child care providers.

Information about the Employee Retention Credit

Gary Romano from Civitas Strategies shared information about the Paycheck Protection Program and Employee Retention Tax Credit with Child Care Aware of America during a webinar earlier this spring. Learn how these updates can affect child care providers by watching the video.

For additional information about the Employee Retention Credit, check out this article on the IRS website: Please note that this credit CAN be claimed retroactively.

Your Input is Needed

Lots of organizations are seeking input from child care providers. Please take a few minutes and share your feedback (as appropriate) on the following:

  • PA Child Care Staffing Crisis Survey

We know that child care programs are experiencing a staffing crisis. The Start Strong PA Campaign is collecting information from child care providers to demonstrate the urgent need for the state to release federal funding to stabilize and strengthen the industry, and for long-term, substantial federal investments in ECE. Surveys completed by Sept. 8 will be entered into a drawing; two $100 gift cards will be awarded. PA Child Care Staffing Crisis Survey ( If you are not yet signed-on as a supporter of the Start Strong PA campaign, please click here:

  • Deadline Extended to Participate in ARTIC Survey – 9/14/2021

The deadline to participate in the ARTIC Survey has been extended to Sept. 14, 2021. Administrators or Supervisors who provide supervision to early childhood professionals, working with or supporting children ages 0 through 8 and their families, can participate in the Attitudes Towards Trauma-Informed Care (ARTIC) Survey. The ARTIC Survey is a three-year project that will help guide statewide decision making around workforce development and early childhood mental health resources on trauma-informed care. Twice a year, participants will take a 15-35 minute online ARTIC Survey and provide confidential input about how they view and experience the availability of knowledge, support, and other resources for the practice of trauma-informed care as it is integrated into the early childhood system. For more information, including how to register, visit the Pennsylvania Key website.

  • Pennsylvania Out-of-School Time Financial Literacy Needs Assessment

Deadline: Friday, Oct. 1, 2021

We are gauging the level of interest of Pennsylvania out-of-school time programs in hosting a forum about financial literacy and affordable college education. Stipends are available to support participating programs. This survey is conducted by PSAYDN in partnership with the Chamber of Business and Industry and Pennsylvania Department of Banking. Take the OST Survey.

Early Bird Registration for the ECE Summit Ends September 13th

It Starts with Us: Navigating our Shared Future     October 18-20, 2021

Five Reasons to Attend the 2021 Early Childhood Summit

  • Miss a session? Can’t decide between sessions? Want to attend everything, but can’t make up your mind? Need to fill in for an absent co-worker? Good news … All sessions are being recorded and will be available for viewing through December 31, 2021.
  • Earn Act 48 and PQAS credits for both LIVE and recorded sessions.
  • Don’t miss our Exhibit Hall and the Summit Marketplace will be back … VIRTUALLY!
  • New this year, Breakfast Breaks and Lunch & Learns with vendors … and opportunities to win PRIZES!
  • And while the ride to State College is always beautiful in the Fall, this year you get to shut your office door or sit back in your own comfy chair and connect with sensational Keynoters, a fabulous line-up of workshops, and your colleagues from across the state.

For more information and to register online:

Job Openings

  • Little Learners – Immediate position available for a Director at a Keystone Star 3 facility in Northeast Philadelphia.  Keystone Stars knowledge preferred. Must be compliant with OCDEL director requirements. We’re offering a competitive salary and benefits package.  Interviews are currently being scheduled. Please call with any questions, 215-630-4808 or email
  • Brightside Academy has various job openings. Please see the attached flyer for additional information.
  • Saint Mary’s Nursey School is hiring an executive director. Please see the attached announcement for details.
  • Get Me Started Educational Center—Looking for Teacher’s Assistance Requirements

Full Time Position

  1. Clearances— FBI, Child Abuse, Criminal Abuse, Sex Clearance, Mandated Reporter, & Updated Health(included Mantoux Test)
  1. Qualifications—High School or equivalent (required), Childcare—2 years(preferred)
  1. Job type—Full Time

Hiring ASAP

Contact information: Ida Bridges

Phone Number: (267)-684-9853


Preferred contact method: Phone

  • PHLpreK ’s new Spark Quality Support Center (QSC) is hiring for a number of positions. Spark QSC will serve as a centralized location that coordinates the quality support services available to PHLpreK childcare providers. The Quality Support Center will serve as a key part of the city team supporting the Early Childhood Education division of the City’s Office of Children and Families. Please check out the open positions below.

Job Postings

Early Care and Education Business Specialist

Education Specialist

Health Coordinator

PHLpreK Coach

  • Did you know that PACCA has a Job Board for its members? PACCA members can post jobs for FREE on the PACCA website and they will also post to their Facebook pages (over 4,800 followers) and send them out in their e-news (5,500 contacts). To submit your job openings, PACCA members should log-in to their membership account at In the Members Area, click on the Resource box; click on Job Board; click on “Post a Job”. If you have not posted a job in the past, you will need to register as an employer. If you have any questions, please contact Maureen Murphy at

Sharing Corner

  • From FCCH Christine Day – I met with you on a Saturday webinar for providers. I was telling you that my daycare was represented in the following three videos. I think it can be used to help get funding.
  • From Mary Graham at Children’s Village earlier this summer –

Dr. Bernadine Futrell, recently nominated by President Biden as the Director of the Office of Head Start, and Brenda Hewitt, Head Start Region 3 Program Manager, are conducting a high-profile visit to Children’s Village on Monday, 7/12/21.  They may be accompanied by other high level Head Start officials on the federal, regional, and local levels.  This may be a national and local media event.  Our Philadelphia School District Head Start and PreK Counts contract administrators will accompany them – James H. Cupit, Early Childhood Education Field Administrator, and Michelle Linder-Coates, Executive Director of the Office of Early Childhood.

Dr. Futrell, Ms. Hewitt, and other officials will hold a storytelling event in #303.  They may tour all preschool classrooms, the deck, the learning lab, the kitchen, and other common areas.

Children’s Village was selected for this visit because of our longstanding commitment to high quality as an early childhood and after school program, and because we successfully braid funding from multiple sectors to promote and sustain excellence in care and education for the children, families, staff, and communities we serve.  This opportunity to showcase the outstanding work our teachers and staff do every day is a high honor.

  • From ELRC 18 Provider/STARS Manager Shira Badanes – I just watched the first video at this link and I could not resist sharing it with you. The teachers did an amazing job following the children’s lead.

Extended Vignettes – Anti-Bias Leaders in Early Childhood Education

  • Mae Lee from Olympik Tots – In the recent [SEPECC] meeting, they discussed water lead testing.  I’ve recently participated in the PennVest Free Testing for Lead in Drinking Water program. They were very helpful and FREE. Below is the contact person’s email. Please feel free to share with the team.

Pennvest Consultant

Kelsey Sherrard

Project Geologist

Terraphase Engineering Inc.

6774 S. McCarran Blvd, Suite 101| Reno, Nevada 89509|

o: 775-234-2459  ext.140| c: 530-249-0493 | f: 510-380-6304

Also, attached are the PowerPoint slides from their SEPECC presentation.

That’s all for now. I hope you have a great week (and that you’ll join us for tomorrow’s Goldman Sachs information session!).

  • The Philadelphia Health Department has prepared this flyer to help you, your staff and families better understand the need for continued masking in early childhood settings.

Guidance for Tuberculin Skin Testing (TST) and COVID-19 Vaccinations: Frequently Asked Questions (FAQs) – The Pennsylvania Office of Child Development and Early Learning (OCDEL) has released the Guidance for Tuberculin Skin Testing (TST) and COVID-19 Vaccinations: Frequently Asked Questions (FAQs) which provides information for those within the child care setting relating to TST requirements and COVID-19 vaccinations.

The Child Tax Credit in the American Rescue Plan provides the largest Child Tax Credit ever and historic relief to families with low incomes. The City of Philadelphia projects that in Philadelphia alone, the Child Tax Credit will raise 75,000 families from poverty, cut deep child poverty in half, and reduce racial disparities in household resources. That’s why today, June 21st — National Child Tax Credit Awareness Day — is so important! The new credit allows families to receive monthly payments of $250 or $300 per child. If families filed income taxes in 2019 or 2020 or signed up to receive their federal stimulus payment, they will automatically receive the monthly payments. If they have not filed income taxes in the last two years because they made little or no income, they can use an easy sign-up tool created by the IRS. The first payments will be issued next month, so we need to get the word out quickly to ensure families receive this relief as soon as possible!

Other Resources

  • For more information on the Child Tax Credit, visit the City of Philadelphia’s Child Tax Credit page.
  • City Councilmember Katherine Gilmore Richardson will host an information session on Wednesday, June 23rd at 5 pm. Email Dornell Burrell to register.
  • Follow the Philadelphia Office of Community Empowerment and Opportunity on Twitter and Facebook to share our posts with your networks.

With all of us working together, we can help families get the relief they deserve.

I’m thrilled to announce a new report, Philadelphia Early Learning Community Speaks Out: An Action Plan for Quality Improvement. The report includes input from more than 300 Philadelphia providers, 16 quality improvement organizations – including ELRC 18 – and 4 public and private funders. It offers recommendations for quality improvement in Philadelphia child care centers, home-based child care, and pre-K programs.

Public and private funders support a multitude of initiatives to improve the quality of early care and education programs in Philadelphia. The city is fortunate to have a long history of quality improvement supports, financed through both philanthropy and state and local government. There is an active interest in ensuring that Philadelphia’s youngest children and their families be able to equitably secure high-quality early learning services for their children. Capitalizing on this strong commitment, Vanguard Strong Start for Kids Program™ and the William Penn Foundation commissioned this report to learn more about opportunities to further develop and improve a system of quality improvement supports in Philadelphia.

To produce this report and its recommendations, BUILD worked closely with three key sets of stakeholders in Philadelphia—early learning providers, organizations that deliver quality improvement services, and public and private funders of these services. This highly interactive process ensured that those affected by the recommendations played a key role in shaping them.

Click here to read Philadelphia Early Learning Community Speaks Out: An Action Plan for Quality Improvement.

This summer, join Teaching Strategies for a series of free webinars designed specifically for school and program leaders. Each week, we’ll be joined by experts in the field of early childhood education to explore topics such as data, professional development, family engagement, social–emotional learning, and more to improve your program. Register for the series.

  • Make a Plan to Understand Your DataTuesday, June 22 | 3:30pm ET – Early learning program administrators routinely collect and use data to make decisions about everything from which services to offer to what professional development to provide to teachers. Your data can also be used to understand the story of your program. Since data is used in such important ways, you want to be sure you are collecting the right data and that all data is accurate. Having a plan in place for data collection at the beginning of the year can help you make the most of your data.
  • Hire and Inspire Great Early Childhood EducatorsTuesday, June 29 | 3:30pm ET – Leading a dynamic learning community begins with selecting and retaining effective early childhood teachers. How does a school leader develop a strong team? How does a leader choose the right people to add to that team? Then, how does that leader keep those people and keep them growing? In this webinar former elementary school principal, Beth White, and current Edmonds College Head Start Coach, Aaron Franco-Ross, will explain how you can create a culture that ensures early childhood educators want to come to work every day.
  • Developing Great CoachesTuesday, July 6 | 3:30pm ET – Great coaches encourage and support great educators to ensure sustainability and scalability of your program. As a leader, how can you create an environment that allows coaches to thrive? Join Donna Fowler, Senior Manager of Learning and Solutions Implementation at Teaching Strategies, and members of Teaching Strategies’s “Coaches Town Hall” for a free webinar in which they will discuss strategies for evaluating the skills that are needed to be a great coach, identifying your role in supporting the growth of your coaches and teachers, and playing the role of both a coach and a supervisor.
  • Leading Change When People Are Tired of ChangeTuesday, July 13 | 3:30pm ET – Though schools and families are anxious to return to “normal,” there is still a lot of change happening within schools and early childhood programs. As a leader, how can you establish change as a process that includes all your teachers and staff? Join us for this one-hour webinar, in which we’ll talk with education and change management experts to understand the fundamentals of change management. Leaders who attend this webinar will leave with a blueprint to create their own change communication plan, which will share your vision and bring everyone along for the change process.
  • A Program-Wide Approach for Strong Family PartnershipsTuesday, July 20 | 3:30pm ET – Strong and reciprocal family relationships create intentional connections between school and home and reinforce learning. As children return to the classroom and families return to work, how can schools and programs continue to foster strong family partnerships? Join ReadyRosie founder, Emily Roden, and Teaching Strategies Dual-Language Content Manager, Clarissa Martinez, as they explore the critical role school and program leaders play in creating space for strong family partnerships.
  • A Rigorous Commitment to Social-Emotional WellbeingTuesday, July 27 | 3:30pm ET – Research increasingly finds the powerful effect of high-quality early learning on long-term benefits for children. As a leader, properly supporting the well-being of children and teachers may in turn support the success of your program. How can you provide the support that teachers need to deliver rigorous social–emotional education to the children in your program? Leaders who join us for this webinar will leave empowered to prioritize an investment in social–emotional learning for their program and equipped with an action plan for doing so.

Thursday, June 24th from 1-2p

The Division of Chronic Disease and Injury Prevention (with the Philadelphia Department of Public Health) is hosting open ended CACFP community conversations! Held from 1-2p on the last Thursday of the month. Please reach out to Shannon Dryden if you have questions or click HERE to join the conversation on Thursday!

Thursday, June 24th, 11a-12p          Register Here

Do you have legal questions regarding your current HR practices and policies? Are you unsure about requiring vaccinations for your staff? Please join us for Q&A session with our legal expert, Jennifer Myers Chalal, Esquire, as she answers your important legal questions. Please join us for this very important conversation! If you have questions you would like to get answered during the session, please send them to

June 24th at 1p     Register Now

Join Teachstone for their upcoming Story time Live! This month they are celebrating Pride month with stories you can use in your classroom to help children understand and celebrate other people, no matter their differences. With the right prompting and instructional support, story time is the perfect way to introduce new topics to children, encourage them to ask the right questions, and teach them to have meaningful interactions with all types of people. You, your class, your families, and your littles are invited to join us to celebrate Pride month at Story Time Live on June 24th at 1pm EST. This event comes with free downloadable reading guides with CLASS® concepts to help you enhance the experience of reading to children on your own.

National Webinar – June 26rd 2:00-4:00 p.m. (Eastern Daylight Time)

Click on this Web link to register for the webinar.

 In response to the urgent need to stabilize the child care sector, the American Rescue Plan Act (Public Law 117-2), signed on March 11, 2021, included nearly $24 billion in child care stabilization grants for states, territories, and Tribes. The goal of these grants is to address the financial burdens child care providers faced during the coronavirus disease 2019 (COVID-19) public health emergency. By offering much needed, immediate economic relief to child care providers, this funding aims to help stabilize the child care market so that families have better access to child care that meets their needs.

Please join the National Center on Early Childhood Quality Assurance and our partner Tom Copeland for a webinar to learn about the stabilization grants coming to your state/territory/Tribe. This webinar will highlight tools to help you apply for the stabilization grants, potential uses for the stabilization grant funds, and information about how to access the grant funds.

Who Should Attend

The webinar will benefit family child care providers interested in learning more about this much needed support.

How to Register

You can register for the webinar via this Web link. After registering, you will receive a confirmation email containing information about joining the webinar.

Application deadline June 28, 2021

In recognition of the hardships and challenges the past year has brought upon us, and in partnership with the Office of Child Development and Early Learning (OCDEL), the Pennsylvania Key is offering 100 full scholarships to be used to complete Child Development Associate (CDA) coursework through Better Kid Care. To apply for a scholarship, please see the Frequently Asked Questions and complete the brief online application. Applications are subject to approval. Upon approval of a scholarship application, a one-time use code will be sent to the applicant to be used during the payment process through Better Kid Care. Applications must be submitted by 8:00 am June 28, 2021. For more information, please refer to the FAQ document. If you have any questions or concerns, please reach out to Amy Barrett at

Application deadline June 28, 2021

The Pennsylvania Key is offering an opportunity to receive a one-time refund of the application fee for any Director Credentials and School-Age Professional Credentials earned between July 1, 2020, and June 30, 2021. Applications must be submitted by 8AM EDT on Monday, June 28, 2021, for consideration and all applications are subject to approval. Click here for more information.

Deadline to Apply: June 30th           Request TA

PHMC has partnered with Women for a Healthy Environment to offer technical assistance to Philadelphia childcare providers in the following areas:

  • Outdoor & Indoor Air Quality
  • Green Cleaning for safer environments
  • Managing Chemicals Safely
  • Lead Exposure from paint, dust, soil and drinking water
  • Radon testing
  • Integrated pest management

 All TA recipients will be eligible to receive a free Filtration Pitcher and a Green Cleaning Starter Kit.

All request for Technical Assistance must be received by June 30, 2021. Don’t miss out on this wonderful opportunity to improve the environmental health of your program!

All Sessions Eligible for PQAS Credits

  • Administrative Planning for Summer – Available through June 30th – $10 – Register Here

A well planned summer will help things run with ease. A panel of specialists will share ideas on how to plan for summer in the midst of COVID-19. Topics to be shared will be how to execute virtual summer planning, things to consider as it pertains to field trips, swimming, the day ins and outs of administration and lastly, how to create a makerspace.

  • SAC Program Planning for Summer – Available through July 15th – $10 – Register Here

Summer in the midst of COVID-19 may require some new ways of practices. A panel of specialists will share ideas on things to do with some of the COVID-19 limitations, including room set up, outdoor opportunities, virtual field trips, linking learning opportunities to students’ needs, STEM and Social Emotional needs and skill teaching.

  • SAC Provider Health and Safety Prep – Available through July 30th – $10 – Register Here

This professional development event will provide summer staff with the necessary health and safety prep, including COVID-19 practices, DHS recognized Water Safety Training and Supervision.

  • Understanding the American Rescue Plan Dollars – Available FREE through August 31stRegister Here

Federal funding through the American Rescue Plan includes the use of money for supporting extra learning opportunities in the out of school time space. This professional development event will provide details on what this means, ways to use the funds and ways to partner with your school district in order to access these funds.

  • The Summer Resiliency Series is facilitated by Rebecca Bryan, DNP, who has years of experience in medical settings, schools, and in the community; her experience as an adult educator in diverse settings; and passion for raising awareness about trauma-informed care across social sectors utilizes rapidly evolving research into understandable, immediately applicable knowledge for you to use. Register Here
    • Fatigue + Burnout = Moral Injury

    Thursday, July 1, 2021, 10 – 11:15 am


    • The Neuroscience of Community

    Thursday, July 15, 2021, 10 – 11:15 am


    • Find the Freedom that Comes with NOT Knowing What Comes Next!

    Thursday, July 29, 2021, 10 – 11:15 am

The Anti-Bias Learning Circle is a virtual 6-part series that will thoughtfully engage early childhood educators in exploring and addressing issues around bias, equity, family engagement and culturally responsive practices.  They will collectively read the book, Don’t Look Away, Embracing Anti Bias Classrooms with a goal to identify and unpack unconscious bias in early childhood classrooms and schools.  The series will take place on Wednesdays, July 14, July 28, Aug 11, Aug 25, Sep 1 and Sep 15 from 6pm – 7:30pm EST. To participate in this Anti-Bias Learning Circle, please email Lisa Browne. Register now, spaces are limited.

Application deadline July 26, 2021

The Pennsylvania Pre-K Counts (PKC)/Head Start Supplemental Assistance Program (HSSAP) Advisory Committee is currently accepting applications for new members. Committee members will reflect diverse geographic regions of the state and have a range of attributes, collective skills, and experiences. The application process is open to individuals who possess practical program content knowledge, skills, and experiences, including those of family members whose child(ren) or grandchild(ren) have participated in early learning experiences that will enable the Committee to achieve its goals. Application deadline is July 26, 2021. All those who wish to strengthen and advance the PA Pre-K Counts and Head Start Supplemental initiatives are encouraged to apply. More information on the roles/responsibilities of committee members and the application can be found here (scroll to the bottom of the webpage). Direct questions to Deb Wise at

Get your scuba gear on and get ready for a deep dive into appropriate planning. In this course, we will explore how to utilize the early learning standards and create developmentally appropriate lesson plans that will make an impact inside of your classroom. This is a self-paced web-based training that is available until December 31, 2021. Click here to register on the PD Registry.

This page is an easy-to-navigate, repository holding everything about the Pennsylvania Registered ECE Apprenticeship in one place! PA’s Apprenticeship program allows early childhood educators to pursue CDA, associate and bachelor’s degrees while employed in childcare centers. This website has the information educators need to know about everything apprenticeship-related. Click here to visit the page now.

  • The Diversifying Early Education Leadership (DEEL) project, funded by the William Penn Foundation, supports 20 mid-career early childhood education professionals of color in Philadelphia, building their content knowledge, networking, and leadership skills so that they are prepared to assume positions of leadership in the city. The first cohort of 10 Fellows is participating from January 2020-December 2021, and the second cohort of 10 Fellows will participate from September 2021-August 2023.Become a DEEL Fellow!There are several parts to the Fellowship:
    • Fellows take two graduate courses at Temple, leading to a certificate in Diversity Leadership.
    • Fellows attend monthly seminars hosted by Temple, focused on understanding the ECE landscape in Philadelphia and across the country.
    • Fellows receive individualized leadership coaching from a professional coach.
    • Fellows spend approx. 1 day per month as interns in a local ECE organization. The Fellow and the Project Site will together decide on a project for the Fellow to oversee, with a DEI focus.
    • Fellows receive a $5,000 stipend.

    To nominate a Fellow or to apply, visit:

    Become a DEI Partner Organization!

    Local ECE organizations can become Diversity, Equity, and Inclusion (DEI) Partner Organization. DEI Partner Organizations host a Fellow for approx. 1 / month. One member of their organization is the Fellow’s primary mentor, helping the Fellow to develop and carry out a project with a DEI focus that benefits the organization. Fellows have access to funds ($1,000) to support their project. Projects might include:

    • Developing culturally relevant and sensitive family outreach materials, or
    • Establishing an advisory board of diverse stakeholders.

    DEI Partner Organizations choose a representative to conduct a DEI self-study guided by Temple faculty. Funds ($1,000) will be provided to support this organizational equity work.

    To apply as a DEI Partner, visit:

The ECE Summit will be a fully Virtual Experience again this year bringing you great content in a robust and engaging way. Each day will feature a Keynote session and four tracks of workshop sessions. We learned a lot from last year’s event. Our Summit platform has added some new ways to connect you with other attendees. As always, Summit is designed to create opportunities for you to gain the knowledge you need to enrich your professional development in the care and education of young children. Three days, 3 keynotes, 12 sessions, 60 workshops, break & learn with sponsors and the Summit Marketplace.

As COVID-19 vaccines slowly help us return to doing the things we love and seeing the people we care about, you might find that your child has questions—some of which may be more difficult to respond to. Sesame Street in Communities launched some new resources to inform and answer questions that you or your family may have about COVID-19 vaccines, as well as to explain the vaccine’s importance. They partnered with the Ad Council, COVID Collaborative, and the CDC to create 3 new PSAs. In addition to these spots, SSIC is releasing additional bilingual resources for parents, caregivers, and providers to explain why grownups are getting vaccinated against COVID-19, answer common questions in age-appropriate ways. Visit to explore these free materials (available in both English and Spanish).

  • Click here for a link to Parent Cafes in 10 different neighborhoods throughout the city. Parent Cafes are safe spaces where parents can share a meal and learn from each other.

If you are experiencing distress, have safety concerns, or need assistance with resources, such as food, transportation, or medications, the Penn Medicine COVID-19 Social Needs Response Team can help. Please click here for more information and please share this information with your families.

A year ago, when we were all dealing with the challenging reality of a global pandemic, we sent you a survey asking how we could help you the most. It was invaluable in helping us create new resources to meet your requests and needs. Now, a year later, we would really like to find out what your current needs are. Please take a moment to let us know what resources would be valuable in supporting your work. And please share the survey with others who might benefit from learning about Exchange resources. To thank you for your time, we are providing $5 off a future Exchange purchase for anyone who completes the survey. And you can enter to win a $75 VISA gift card, or a variety of Exchange products. (Details are in the survey). Thank you so much for helping us help you!

  • ELRC of Region 18 continues to have positions open in our Eligibility, Finance and Provider departments. To apply, please forward your resume to Sheila Colon at
  • Position Available on the ECE PDO Team at PHMC! – Ready to provide extraordinary customer service and administrative services to support our goal of helping the early childhood education (ECE) workforce in Philadelphia and the Southeast Region pursue career pathways that lead to degrees or credentials? Consider joining our team and experience a fulfilling career as an ECE PDO Workforce Specialist! CLICK HERE to view the full job description and apply for this unique opportunity.

If you missed the SEPECC Roundtable on June 15th with OCDEL Deputy Secretary Tracey Campinini, you can view it here:

Past issues of the ELRC 18 E-bulletin are now available in section below

Philadelphia's Informal Child Care Project

Due to COVID-19:
The Early Learning Resource Center (ELRC) Region 18 will be closed to the public until further notice.
ELRC Region 18 will continue to work with State and local government as well as community resources to provide services to parents and providers remotely.
Parents and Providers can drop off information Monday through Friday from 8:00 AM to 5:00 PM for processing at the following locations:
Northeast Philadelphia: 2361-2373 Welsh Road, Philadelphia, PA 19114.
North Philadelphia: 2816 Germantown Avenue, Philadelphia, PA 19133.
West Philadelphia: 5548 Chestnut Street, Second Floor, Philadelphia, PA, 19139.
Check the COVID-19 Newsletter for the latest updates.