Providers Corner

New report “Learnings from the Summer 2020 Restart Survey of Philadelphia Early Childhood Education Providers” by @ReinvestFund highlights findings from a survey conducted in summer 2020 about how the #COVID pandemic impacted #ECE providers including changes in demand for services, declining revenues & in some cases increasing expenses. The report offers insight into how as the #COVID pandemic goes on, the childcare sector will need more operational as well as financial support. Available now at:

Please take a minute to check out (and share) these opportunities to celebrate all of the special work that you do every day:

Provider Attendance Sheet and Check Schedule

The CRRSA grants will be distributed on Thursday, May 27th. When your attestation is processed, you will receive an e-mail confirming the amount of your payment. We had hoped to get these out to you sooner and know how very important this funding is to you and your business. I am truly sorry for the delay.

A provider who previously received a Rising STARS Support Grant recently closed their business. The following items are available: a buggy, refrigerator and commercial microwave. If you are interested, please visit for additional information and to indicate your interest. On Friday, May 7th, ELRC 18 will select (at random) a different provider to receive each of the items. NOTE: You must meet the eligibility guidelines for the Rising  STARS Support Grant (which are included on the JotForm) and be willing to coordinate an immediate pick-up with the provider.

The income guidelines for subsidized child care eligibility have been updated as a result of the new Federal Poverty Income Guidelines (FPIG). As a result, some parents may experience a co-payment decrease effective May 3rd. These co-payment decreases have been processed and new enrollment summaries have been generated. Attached is a copy of the updated co-payment guidelines chart. This is being shared for general information only. Please remember that the ELRC remains responsible for determining families’ weekly co-payment amounts based on documentation submitted by the parents.

The mailing (and e-mail) to collect your holidays/closures for the upcoming fiscal year (starting 7/1/2021) has been delayed, but should be going out later this week. Here are a couple of reminders in advance:

·         If you participate in PELICAN Provider Self Service, you must enter your closures online and will NOT receive a paper Appendix B to complete. The paper Appendix B will only be mailed/e-mailed to all non-PSS providers.

·         While this is technically the “annual” provider agreement mailing, your ELRC regulated provider agreement renews automatically does not need to be renewed each year. We are anticipating that there will be changes to the regulated provider agreement and will absolutely share additional information once we have it.

·         Additionally, we only collect rates when instructed to by OCDEL (typically for the Market Rate Survey). Please keep in mind, though, that you can update your private pay rates at any time. Based on the communication that went out about the Maximum Child Care Allowance (MCCA) increase:

o   If you update your rates in PELICAN PSS, you must still submit the Appendix C1 with a copy of your published rates;

o   Documents received after 3/31/2021 will become effective the first of the month following receipt by ELRC. For example, rates submitted from 5/1-5/31 will be effective 6/1/2021.

How do you create an inclusive early learning program that supports children of all abilities as well as their families and the staff? What resources are out there to help you meet children’s needs, maintain a positive climate, prevent expulsion of children and meet requirements of Certification and Keystone STARS? Join us to hear from experts, ask questions and discuss. This series is for everyone in early learning programs: center directors, classroom staff, group and family childcare providers. Each topic is scheduled twice to provide flexibility. Please register for the times that works best for you by emailing

Conversation #1: Quality is Inclusion – Thursday Afternoon, May 6, 1:00-3:00 pm
Hear from the Philadelphia Inclusion Innovation Initiative (PIII) about key resources and free training. Explore high-quality inclusive practices. Discuss challenges and successes you have encountered.

Conversation #2: Partnering with Families and Getting Support : IECMH and Early Intervention – Monday Evening, May 10, 6:00-7:30 pm  OR Thursday Afternoon, May 13, 1:00-3:00
What is really going on when a child is “challenging?”  Learn from the Infant/ Early Children Mental Health Consultants (IEMHC). When is it time for a referral to IECMH  and/or for an evaluation for Early Intervention services? How can you encourage parents to partner with you in this process?

#3 Introduction to Positive Behavioral Interventions and Supports (PBIS)  Monday evening, May 24, or Thursday afternoon, May 27th
#4 Creating Inclusion Policies and Meeting STARS Standards  Thursday afternoon, June 3 or Monday evening, June 7th
To register, send an email to with the following information: 

·         Participant’s Name

·         Are you from a Child Care Center, Group or Family Child Care Home

·         Conversation Topics/Dates that you want to attend

·         Your Email address

·         You will receive a link to attend.


With COVID cases on the rise, some timely reminders:

·         Many of the adult cases in child care are centering around lunchtime behavior (too close, not cleaning properly), carpooling and spending time together outside of the facility.

·         Be mindful of coverage crossovers – additional cleaning, increased distancing, vigilant hand-washing and mask wearing. Consider using quarantined staff as floaters.

·         Check the Health Department Twitter account for “day of” vaccination events

·         Email to talk through situations, questions, etc.

Reporting positive exposures – OCDEL requires that you notify all positive COVID-19 exposures to both Certification and the Department of Public Health. In Philadelphia, the easiest way to do this is to use the centralized reporting form:

Discussion about COVID-19 Vaccine for ECE Staff –

A recording of the Conversation about the COVID-19 Vaccine for Childcare is now available for wider distribution. The link (thank you First Up!) on YouTube is below. Note there are time stamps in the description for those wishing to view specific topics. Link: A Conversation About the COVID-19 Vaccine for Childcare.

PDPH Tools  and resources for mitigating COVID-19 in Child Care and Schools

·         Click here for a resource guide for schools and child care operators during COVID-19.

·         PDPH website

·         EXCELLENT RESOURCE – PDPH’s blog post about teachers/childcare getting vaccinated is now up!

·         Click here for additional COVID-19 coronavirus resources from the City

·         Greater Philadelphia Coronavirus Helpline: 1-800-722-7112.

·         Text COVIDPHL to 888-777 to receive free alerts with information and updates from the Health Department.

Subsidy invoicing for COVID-related closures/absences – Current OCDEL policy allows us to pay you for 14 consecutive business days of COVID-related closure/absence (as long as you have reported it to OCDEL/PDPH – see the first item in this section above). In order to make sure that you’re paid correctly and that these days do NOT count toward children’s annual absences, please remember to mark your invoice accordingly:

·         Paper: Write CA for “COVID absence”

·         Online: Mark the absence with an A, but indicate in the child comment that the “absence was COVID-related” (click on the case number hyperlink to open the child detail screen to find the comments field)

Remember, too:

·         Do not enter the closures in PELICAN PSS.

·         Anything beyond 14 consecutive business days will result in the suspension/re-enrollment of children.

·         DO NOT charge parents co-payments during a full week of COVID-related absence.

ELRC 18 in coordination with The Mindful Experience LLC is offering a virtual training opportunity this spring in Mindfulness Education. Participants will be able to confidently teach mindfulness in their classrooms and to enjoy greater peace, clarity, emotional well-being and many other mindful benefits for adults and children! All those attending will receive a Mindfulness Teaching Kit especially designed for children 3 to 8 years old.  Through ELRC assistance, lifetime access to this online, multimedia, mindfulness education program (a $300 value) will be provided to you for a $25 fee. The Kit includes a user-friendly welcome guide, many mindfulness practices and games for kids, self-care for teachers, videos and mindful music, as well as send-home resources for families.  More information is available online at

The 3-hour training program via Zoom is a PA Keys workshop entitled “Stress Management and Mindfulness for Teachers, Parents and Children” led by Peter Moses of The Mindful Experience. This virtual workshop is free of charge. The schedule below will outline training options for teachers and staff from Preschool, K-through-2, and Family & Group Providers Philadelphia.


Choose one training option:

·         Preschool Group – Wednesday May 5 and Friday May 7 (1:00 to 2:30 pm on both days)

·         K-through-2 Group – Wednesday May 19 and Friday May 21 (1:00 to 2:30 pm on both days)

·         Family & Group Providers – Saturday May 22 (1:00 to 4:00 pm)

Early Childhood Education providers are invited to participate in this series of virtual business workshops. Participants are eligible to receive PQAS credits upon completion.
Beginning Business Series

Intermediate Business Administration Series

Submit all questions and completed applications to

Throughout May 2021, the Office of Child Development and Early Learning’s (OCDEL) Bureau of Certification Services is sponsoring a series of virtual conversations with center, group and family child care administrators. These conversations will create a forum to envision opportunities that support the continuous quality improvement (CQI) of early childhood education in Pennsylvania. The foundation of quality early childhood education begins with a commitment to practices that ensure the health and safety of young children. Each virtual conversation will be guided by a combination of live poll questions and conversation starters. In support of your attendance, OCDEL is offering mid-day and evening virtual sessions for center, group child and family child care administrators.

Please feel free to join one of the conversations.

Pre-registration is required.

Wednesday, May 5, 2021

·         May 5 12:30 -1:30 PM CLICK TO REGISTER

·         May 5 6:30 -7:30 PM CLICK TO REGISTER

Wednesday, May 12, 2021 

·         May 12 12:30 -1:30 PM CLICK TO REGISTER

·         May 12 6:30 -7:30 PM CLICK TO REGISTER

Wednesday, May 26, 2021 

·         May 26 12:30 -1:30 PM CLICK TO REGISTER

·         May 26 6:30 -7:30 PM CLICK TO REGISTER

Who is this for? This Resiliency Series is specially offered by the Health Federation of Philadelphia and the Department of Public Health. The stress of caring for others can affect our bodies and minds. This free virtual series is here to support our workplaces and community and is open to anyone. All five sessions are virtual and held on Wednesdays in May and June from 1:30 – 2:00 PM. Register Here:

Awareness of Breath and Body: 5/5/21

This session introduces Mindfulness tools and outlines how regular and consistent practice of these skills can support well-being and expand our resilience as providers in the helping profession. We will explore simple techniques to center our awareness in the present moment using breathing practices and simple movements.

The Nature of Thoughts: 5/12/21

In this practice session we will explore patterns of thinking and learn some tools to support less over-identification with our thoughts and be able to stay connected to the present moment.

Working with Discomfort in the Body-Mind: 5/26/21

In this session, we will explore the body-mind connection and how regular mindfulness practices may help us work more skillfully with discomfort or dysregulation.

Planting Positive Seeds: 6/2/21

In this session we will explore mindfulness practices, like cultivating loving-kindness, that build positive states of mind by planting seeds for appreciation, forgiveness, and acceptance.

Exploring Daily Activities: 6/16/21

In this session we will practice integrating mindfulness into everyday life by focusing on daily activities with greater attention, focus and kindness. This practice expands our ability to slow down and stay centered in the present moment and brings greater appreciation for our everyday experiences.

Join First Up and the Philadelphia Department of Public Health to Inspire Physical Activity and Health!

Announcing a spring series of professional development sessions on the following Tuesdays in May & June! Pre-register on the PA Keys Registry for one session or the series all from 1:00-3:00pm:

 Let’s Get Moving (Part 1)  May 11th & June 8th

Highlights include…Learning about different types of physical activity and benefits to both children’s and our own health, and recommendations from the Philadelphia Board of Health!

 Let’s Get Moving (Part 2) – May 18th & June 15th

Highlights include…A look at physical activity indoors, outdoors and across curriculum!

 Let’s Get Moving (Part 3) – May 25th & June 22nd

Highlights include…A dive into hydration and nutrition!

 During each 2-hour session look for…

• Active movement breaks and songs

• Self-care and mindfulness check-ins

• $25 gift card raffle

Join the May session(s) on Zoom here.

Join the June session(s) on Zoom here.

 PQAS and ACT 48 credit hours available!

Do you know if your business can make it through the end of the year?
Do you know how much money you’ll bring in and spend each month?
Are you interested in using QuickBooks accounting software? 

Register for the Fiscal Hub’s Budgeting and Accounting PD-TA series and get a FREE one-year subscription to QuickBooks online!
This series, for NEW QuickBooks users, will help child care owners and directors learn foundational budgeting and accounting terms, practices, and procedures and to use QuickBooks accounting software effectively within your program.
The Budgeting and Accounting PD-TA series includes five trainings and technical assistance to support providers who are new to QuickBooks.

To be eligible to participate, you must:

·         be any STAR level or business type,

·         be a child care center or family/group provider and be able to attend all trainings during the times detailed below,

·         and not currently have a QuickBooks license.

Providers will receive a FREE one-year subscription to QuickBooks online.

All trainings will be held virtually, and participants must attend all sessions.

·         Budgeting 101  – May 12 (1-4 PM)

·         Logging into QuickBooks  – June 2 (noon-1 PM)

·         QuickBooks training #1   – June 3 (10-11 AM)

·         QuickBooks training #2  – June 29 (10-11 AM)

·         QuickBooks training #3  – July 22 (10-11 AM)

One-on-one technical assistance (maximum of 5 hours) is available to assist with QuickBooks implementation and additional budgeting goals.
CLICK HERE to register by May 7, 2021

 Space is limited. After registration closes, you will receive an email confirmation with further details if space is available. Should you have any questions, please contact

Wednesday, May 12th 10a-11:30a Virtual     REGISTER HERE

Sunrise of Philadelphia presents a professional development seminar exploring the intersection of STEM and trauma informed approaches in OST curriculum.

You are invited!

In partnership with United Way of Greater Philadelphia and Southern New Jersey, Sunrise of Philadelphia would like to invite you to participate in a professional development session designed to provide new perspectives on Trauma Informed Approaches and STEM programming in OST!

Part of Sunrise’s new Trauma-Informed OST Initiative, this hands-on learning session aims to present a new academic framework to integrate trauma-informed care (TIC), STEM components, and career readiness principles into the creation of safe and developmentally appropriate OST programming.

Join us on Wednesday, May 12th, from 10am – 11:30am for a seminar led by members of Sunrise’s curriculum development team as we explore the intersection of trauma informed approaches, STEM education, and career exploration within Philadelphia’s OST ecosystem. Participants will have the chance to win a $50 Amazon gift card!

Wednesday, May 12, 2 pm ET     REGISTER HERE

Co-hosted by the Afterschool Alliance with the School Superintendents Association

With new support from the American Rescue Plan, schools have an opportunity to leverage support from afterschool and summer programs to help students re-engage, re-connect, and recover. Join us to explore what’s possible, how to quickly form effective partnerships, and how to maximize an investment in community-based partners for student recovery.

The Department of Human Services released their draft Child Care Development Fund (CCDF) Plan for public comment. The draft plan can be found here, as well as details on how to submit comments. The public hearing will be held virtually on Tuesday, May 18, 2021, from 11:00 am to 2:30 pm. PennAEYC and other partners will be submitting comments. The Center for Law and Social Policy (CLASP) document on Opportunities to Advocate for Equitable Child Care Policies through the State CCDF Planning Process may be helpful as you review the draft plan.

Tuesday, May 18, 2021, 3–4 p.m. ET

Register Online Now!

Including preschoolers with disabilities or suspected delays in group care settings depends on strong partnerships with families. Supports and services for preschoolers with disabilities or suspected delays are most effective when families and educators work together to support the child across all inclusive learning environments. In this Teacher Time webinar, discover ways to connect with preschool families, promote the family’s sense of belonging, and partner toward consistent learning experiences across virtual and in-person learning environments.

This webinar will have English and Spanish captioning.

 Key Topics 

Topics for the webinar include:

·         Discussing the importance of partnering with families to promote preschool development and learning

·         Exploring ways to connect various supports and services to promote continuity of care across settings

·         Learning strategies to connect with families and support their feelings of inclusion and belonging in the preschool learning environment

Target Audience 

This webinar will benefit:

·         Teachers and family child care providers

·         Education managers, coaches, and child development specialists

·         Disabilities services coordinators

·         Support staff

How to Register

Select the link to register:

Certificates of completion are available for this webinar.

Watch all of the Teacher Time webinars on-demand:

 Related Resources

·         SpecialQuest Multimedia Training Library

·         Preschool Inclusion Series

·         Building Relationships with Families

·         Collaboration with Families and Other Partners: Essential Features of High-Quality Inclusion

Share this Opportunity 

Please share this message with colleagues who may be interested in this topic.

Did someone forward you this invitation? Stay up to date by subscribing:

Join MyPeers to connect with Head Start and early childhood colleagues around the country on this and other topics. The Teacher Time community currently has more than 1,300 members who are networking, sharing, and learning from each other. Find it under “All Communities” and select the blue “Join” button.


To learn more, contact the National Center on Early Childhood Development, Teaching, and Learning at or (toll-free) 844-261-3752.

Action for Early Learning and Sesame Street in Communities invite you to join us Thursday, May 20, 2021 at noon for “Creating a Circle of Support for Children and Families through Social Emotional Learning”

Drexel Action for Early Learning Initiative in partnership with Sesame Street in Communities will host a virtual Community Launch of the AFEL Sesame Project on Thursday, May 20, 2021 at 12 pm. The launch will include a presentation from Sesame Workshop on the “Abby’s Ambassadors” Train the Trainer Program as well as a discussion on the value of social emotional skills in helping children reach developmental milestones, featuring Dr. Nefertiti Poyner, Early Childhood Specialist for Devereux Center for Resilient Children. Please feel free to share this invite and registration link with others!

Please register by May 13 here:

May 20  |  3 – 4:30 p.m. EDT     REGISTER HERE

This interactive presentation will explore some of the complexities of educating, supporting and connecting with youth in today’s world. The presenters will navigate the areas of cyberbullying, online safety and digital citizenship, and provide practical strategies and usable resources for primary and secondary educators. Approved for Olweus Bullying Prevention Program Trainer recertification, Act 48 and NASW credits. This is part of the Center for Safe Schools’ Third Thursday webinar series.

First Up presents this event which will allow providers a chance to hear an overview of the child care finance system, discuss the challenges of providing care during the pandemic, and sign up for a consultation to calculate their program’s true cost of care. The virtual event will take place on May 20 at 6 pmClick here to register

Friday, May 21, 2021 from 9:30 AM to 11:00 AM EDT     REGISTER HERE

Join us for this exciting discussion on new tools and investments for children.

Dr. Carmela DeCandia is the Principal developer of NEST– a new neurodevelopmental screening tool for use by staff working with homeless and housing insecure families. She has specialized in working with children and families impacted by trauma and adversity for over 30 years. A Clinical Fellow of the Harvard Medical School, she trained at Boston Children’s Hospital and then worked for the past 20 years in community practice primarily serving homeless and highly vulnerable children and families.

We will also announce a new investment in the family homeless housing system that incorporates the joy of play as nurturing and healing, and the new funds coming to Pennsylvania for early learning community that should benefit young children experiencing homelessness.

May 22nd at 7:30p

It’s almost that time again! Time to honor outstanding child care teachers for their excellence, dedication, and the invaluable contributions they make, everyday, in the lives of young children and their families. What children learn before age eight will shape how they learn forever, so who is teaching them matters tremendously – which is why the Terri Lynne Lokoff Teacher Awards have recognized hundreds of outstanding child care teachers since 1994. Join us for this year’s virtual Terri Lynne Lokoff Teacher Awards  ceremony on  Zoom! Register today!

Tuesday, May 25 2021 | 1:00 PM – 2:00 PM EDT

Join us for a live webinar to hear an important announcement and release of a new service from PACCA Business Partner FocusHRO

Sam Boore with FocusHRO will share the details on how this new model will help with your human resource questions, give you additional training and tips, and how the service works.


 For more questions, please contact Maureen Murphy at

PHLConnectED has officially expanded to Philadelphia pre-K households! Pre-K student households qualify for PHLConnectED if they meet the existing program eligibility criteria listed below:

  • Do not have internet access; or
  • Have mobile phone internet access only; or
  • Are experiencing homelessness or housing insecurity; or
  • Have students who participate in remote learning in locations without internet access.

If households already have internet in their homes, they qualify if they:

  • Participate in public benefit programs with income qualifications like Medicaid; or
  • Have students designated as English Learners; or
  • Have students who receive special education services.

Please share this expansion with your families. Please check out the attached communications toolkit which includes the press release, sample communications, social media messaging, and links to updated collateral materials. Families should dial 2-1-1 to learn more about the program and to get enrolled. For language services on the hotline, families should press 8. The PHLConnectED 211 hotline is open 24 hours a day, 7 days a week, and available in over 150 languages.

The PA Key Infant-Early Childhood Mental Health Consultation Team is excited to share a new service: Virtual Office Hours! Through Virtual Office Hours, early learning professionals in ELRCs 11-19 will be able to speak directly with IECMH Consultants via telephone or video conference. Virtual Office Hours is a short-term, collaborative, problem-solving conversation to help ECE professionals find next steps for: Child Social-Emotional Concerns, Child Behavioral or Developmental Concerns, Emotional Well-being of Teachers and Caregivers, and Partnering with Families. This service is a pilot program for early learning programs in ELRCs 11-19. Virtual Office Hours are available by appointment. See the attached flyer for details! We look forward to seeing you at Virtual Office Hours!

PHMC, with funding from the William Penn Foundation, is able to support ECE providers in Philadelphia with their Health & Safety goals through one-on-one technical assistance with a Child Care Health Consultant. Our health consultants are experienced medical professionals who can assist programs with all their health & safety needs. CLICK HERE to learn how to request assistance for your program.

Shared by Damaris Alvarado-Rodriguez of Children’s Playhouse

We are hard at work setting up Cohort 24 for this Summer, and we are actively recruiting for the Fall cohort. Visit the 10KSB link for more information or to apply: Several child care providers have participated in this program over the last several years. It’s a great opportunity for those who are interested in expanding their business!!

In summer 2021, Teach Plus will launch a Teaching Policy Fellowship in Pennsylvania. This highly selective leadership opportunity is for 30 outstanding teachers looking to deepen their knowledge of education policy and amplify the voices of teacher leaders in Pennsylvania. Policy fellows, who will receive a $1,500 stipend for their commitment, will expand their influence without leaving the classroom and elevate teacher voice on important student equity issues. Early childhood educators are particularly encouraged to apply!

Learn more and apply here

Nominate a teacher here

NOTE: This is a brand new opportunity and not associated with the T.E.A.C.H. Early Childhood Scholarship Program.

As of April 17, 2021, ChildLine has changed the format of the FBI Clearance Result letter. The major change observed in the new format is the consolidation of result boxes. Instead of the four checkboxes previously used on the letter, all result letters now display only two boxes and either “ELIGIBLE” or “INELIGIBLE” will be checked. Any agency that receives these result letters and wishes to verify the validity may contact ChildLine at 717-783-6211 or 1-877-371-5422. Childline cannot discuss the specific outcome for the applicant(s) with third parties, but can verify receipt of the new letter template. Information regarding clearances and fingerprinting can be found on the Department of Human Services website.

As you may know, lead testing and certification requirements for residential child care facilities have been made effective after January 1, 2020. Child Care operators are required to show proof of lead free or lead safe certification in order to obtain or renew a child care license with the city.  An information sheet (in English and Spanish) detailing the Family Child Care lead certification requirements has been developed with support from the Philadelphia Department of Public Health and can be found live on the PHMC ECE Business Support website.

    • Lynda Calvano from Care-A-Lot shared the following: If you know of any center who may want to dismantle the playground equipment that I have to install at their center, they are welcome to take it on Memorial Day Weekend.

      An e-mail containing pictures of the playground equipment is attached. If you are interested, please e-mail Lynda at

Capacity 76. Fully furnished and stocked. Ready for new owner to apply for licensing. If interested please call or text 215-609-8282

  • Fab Youth Philly is hiring more staff! As part of our Play Captain Initiative, we collect street level data on the Playstreets to assess how well our Play Captains are integrating a playful learning and the impact of those activities. Our partner Playful Learning Landscape Action Network (PLLAN) usually hires all of the Data Collectors (DCs), but they are at capacity this summer.  However, we need additional DCs so we are looking to hire two Data Collectors that will be part of the overall team, trained by PLLAN but hired by FYP. We would LOVE to hire someone from 19104. No experience required, but a strong willingness to be training to collect data a plus, as well as a willingness to be outdoors in ALL kinds of summer weather.
  • Little Dinos Learning Center is looking to hire 3 new team members ASAP. Must have experience and complete file as per PA regulations. We are looking for two toddler teachers as well as a Director. If interested please call the center at 215-533-3466.


Past issues of the ELRC 18 E-bulletin are now available in section below

Conversations to Support Continuous Quality Improvement

Philadelphia's Informal Child Care Project

Due to COVID-19:
The Early Learning Resource Center (ELRC) Region 18 will be closed to the public until further notice.
ELRC Region 18 will continue to work with State and local government as well as community resources to provide services to parents and providers remotely.
Parents and Providers can drop off information Monday through Friday from 8:00 AM to 5:00 PM for processing at the following locations:
Northeast Philadelphia: 2361-2373 Welsh Road, Philadelphia, PA 19114.
West Philadelphia: 5548 Chestnut Street, Second Floor, Philadelphia, PA, 19139.
Check the COVID-19 Newsletter for the latest updates.