Providers Corner

Payment Schedule 2020-2021 Sssriluk 12_3_2020

Please be aware that the City of Philadelphia has entered into a partnership with the Children’s Hospital of Philadelphia to administer the COVID-19 vaccine for childcare employees, as identified in the City’s Schedule of Priority Populations (1b, Childcare, Education providers). The registration of childcare employees will begin next week, and childcare locations will be sent an email to begin uploading roster information on a rolling basis. We expect this process of registering childcare employees who elect to register for the vaccine with the CHOP partnership to be ongoing throughout the remainder of February. As we get closer to the end of February, we will send out a registration form in case any sites did not receive a link for employee registration information. In the meantime, please be patient while the process of signing up takes place.

We understand that there is a lot of information to try and work through this process. For that reason, we are scheduling a townhall conversation about the vaccine and its distribution. Please continue to monitor this newsletter for that discussion day/time/location that will occur sometime in the next two weeks.

If you have families who were unable to attend Thursday evening’s “Going Back to Child Care: Parent Town Hall on COVID Safety,” please share the following link to the You Tube video of the event:

As announced in the last e-bulletin, Governor Wolf has announced an increase in the base rates for subsidy reimbursement effective March 1, 2021. Although we are still waiting for details about implementation, the new rates have been published on the DHS website:


Here are the new Maximum Child Care Allowances (MCCAs) for Philadelphia County (effective 3/1/2021):

Please note: The Keystone STAR Add-on Rates are NOT changing at this time. They remain as follows for all licensed providers (center, GCCH, FCCH):

Once we have details about implementation, we will share them in this e-bulletin.

February 12, 2021 was the deadline for submitting applications for the Pandemic Relief Award ($600 for eligible staff in your employ as of 1/1/2021). We received over 1,200 applications and have processed a little more than a third of those. When your application is processed, you will received either an award or denial letter via e-mail (likely within the next week). Grants will be paid on March 31, 2021. Providers will be required to pay out the grant to employees no later than May 31, 2021. If you have questions, please e-mail

PHMC is pleased to provide the following important information regarding the application process for PHLpreK in Fiscal Year 2022.

The City of Philadelphia Office of Children and Families intends to fund 3,300 quality pre-k seats in FY22. Two applications will be available:

  1. Renewal Application for provider locations contracted with PHLpreK for FY21, and
  2. Request for Qualifications for Pre-Qualified Providers. New provider locations. Providers determined to be “pre-qualified” will be on a waitlist to be considered for slot awards for the FY22 program year and will be awarded a contract only if reallocation of current FY21 slot allocations is needed.

Click here to see the FY22 PHLpreK Procurement Timeline for PHLpreK Application for Funding. Any updates will be posted to the PHLpreK website at Questions about the FY21 PHLpreK application should be directed to

Mandatory Pre-Application Conference Sessions:

Interested applicants must participate in one mandatory pre-application information session. The schedule of sessions and registration links are below.

Renewal Application Conference Sessions

Request for Qualifications (RFQ) for Pre-Qualified Application Sessions

  • February 25, 2021
  • February 26, 2021

First Up warmly invites you to join us as we gather (virtually) for our annual conference Hope and Healing: From Self-Care to Best Practice in a Trauma-Impacted World on March 5-6, 2021. Both days are curated to provide a break, a safe space and a chance for us to come together and fill our cups with what we need. Whether you need a strategy for managing challenging behaviors, instruction in a professional skill, or a chance to move your bodies and focus your minds – these topics and many more will be covered. The conference will also feature breakout activities that can be experienced with the whole family. Click here to register.

 Additional Information:

Keynote speakers are Dr. Amy Lynch and Thaddeus Bullard. Dr Lynch is an associate professor in the occupational therapy program at Temple University. She completed her MS in occupational therapy at Tufts University and her PhD at University of Delaware with a focus on infant development. Her expertise is with children who have experienced neglect, abuse, and institutionalization; children with autism, sensory integration problems, feeding/oral motor dysphagia, brain injury, and cerebral palsy. Click here for more information.

Thaddeus Bullard, more commonly known as WWE Superstar Titus O’Neil – is an accomplished athlete, philanthropist and entertainer. Bullard went from being a troubled, underperforming young man to being a mentor, role model and honorary Deputy for the Hillsborough County Sheriff’s Office. Bullard has supported various organizations, locally and globally, by giving of his time, talent and treasure. Although Bullard lacked a strong male role model as a child, his commitment to family and his two sons is nothing short of remarkable. For the past ten years his “Joy of Giving” event has given over 15,000 gifts annually to underprivileged children. Click here for more.

The following opportunities are sponsored by Elwyn and The Education Institute for Early Childhood (EIEI). Please share with your staff, providers, and networks as registration is limited.

  • Data Collection for EI Paraprofessionals and ECE Providers

  • Introduction to Special Education Regulations for EI Paraprofessionals and ECE Providers

  • Introduction to PBIS/Tiered Models of Support for EI Paraprofessionals and ECE Providers

  • Building Partnerships amongst Early Childhood Programs, Early Intervention & Families

  • Understanding Pennsylvania’s Suspension & Expulsion Policy

In recognition and celebration of February as Black History month, Center for Schools and Communities is pleased to offer three free professional learning opportunities designed to advance knowledge and promote discussion on issues relevant to the African American experience and education. We remain committed to lead and support programs and initiatives to address systemic discrimination and social injustice. We hope you will join us.

The Intersection of Equity and Education
Shileste Overton Morris, Ed.D., director of the Center for Schools and Communities will interview equity advocates Nikole Y. Hollins-Sims, Ed.D. and Amber M. Sessoms, Ed.D. to explore the intersections between equity and education.
Friday, Feb. 26 | 1–2 p.m. EST | FREE

More Information and Registration

PennAEYC and our partners around the state have a variety of professional development opportunities available for you throughout the year. From conferences to CDAs to monthly sessions to apprenticeships, we have what you are looking for. Currently we are developing a number of virtual sessions that includes film showings, advocacy work (from basics to specifics) and much more. In addition to newsletter announcements, check our website for a current list of options. In the meantime, check out these upcoming sessions and click on the blue links to register.


If you are in need of a professional development session and do not see on this list or PennAEYC’s website, contact Rose Snyder to discuss options.

  • Community College of Philadelphia

CCP is offering two TUITION FREE Child Development Associate courses and two TUITION FREE Credit-bearing courses: ED 105- Foundations of Early Childhood Education; and ED 204- Engaging Young Children. All courses are fully online and each has a weekly synchronous Zoom meeting. Classes start in Mid-February and registration is now open.

For Credit course information and registration materials please contact
CLICK HERE for CDA registration.

  • La Salle University
    Make an Impact! Please join us for a virtual information session to learn more about our new Early Elementary Pre-K- 4 part-time, evening BA degree completion program. If you have an AA in Early Childhood/PreK-4, you can complete your BA degree with certification (PreK-4). Our new program is a cohort model designed with the early childhood working professional in mind. Please register for one of our upcoming interest sessions. We are currently accepting applications. Become an Explorer!

Deadline: Monday, March 1, 2021
At PSAYDN, we want to better understand the afterschool workforce to support professional growth, improve representation in advocacy efforts, and help to advance equity within the field. With only five minutes of your time, you will help uncover trends and identify opportunities and gaps in the OST field that will inform new strategies. This survey should be completed by anyone who works with or on behalf of youth in OST. Contact PSAYDN for additional questions regarding the survey.

6-8 Weeks Starting Mid-March | Virtual

During this unique time in history, afterschool professionals and leaders must meet the moment by finding new ways to connect, learn and grow. NAA Professional Learning Communities are designed to inspire meaningful connections where participants join expert facilitators for collaborative guided learning experiences focused on the most important topics in afterschool.


  • Earn An Extra Entry In The STEM Giveaway!

Complete a short survey and make you voice heard.

As much as you want to learn new and fun ways to integrate STEM, we want to learn about you. Please take a few minutes to complete a short survey so we can enhance your webinar experience going forward. By completing the survey, you will receive an additional entry into our monthly giveaway.


A Virtual Celebration to Honor Language and Strengthen Practice

Feb. 22–26, 2021

This annual week-long celebration is all about building cooperation, emphasizing growth, and fostering belonging for children who are dual language learners (DLLs) and their families. This year, we’re reviewing culture and language resources on the Early Childhood Learning and Knowledge Center (ECLKC) to find new ideas and inspiration.

Join us Feb. 22–26, 2021, across Office of Head Start (OHS) virtual platforms to celebrate children who are DLLs and their families. Each day at 3 p.m. ET, we’ll go live on the Head Start Facebook page. Chat with experts and colleagues to find new strategies you can use right away. Discover hidden gems from our favorite resources about working with children who are DLLs and their families. We will also be celebrating in MyPeers! Check your community to continue the conversation.

Topics for DLL Celebration Week

  • Monday, Feb. 22: Honoring Home – Build on children’s and families’ strengths in their homes and communities.
  • Tuesday, Feb. 23: Innovation – Share strategies from science and technology that help you connect, teach, and learn in many languages.
  • Wednesday, Feb. 24: Indigenous Ingenuity – Shine a light on Indigenous knowledge, heritage, language, and culture. Share stories about the creative ways you strengthen practices in Indigenous programs.
  • Thursday, Feb. 25: Activating Virtual Interactions – Celebrate high-quality language and learning interactions for all children.
  • Friday, Feb. 26: Building Belonging in a Virtual World – Create and try new ways to nurture equity and belonging for children, families, and the Head Start

How to Participate

Join us on Facebook LIVE each day at 3 p.m. ET. Listen as OHS and National Center on Early Childhood Development, Teaching, and Learning (NCECDTL) staff talk with special guests on a variety of topics. Tell us how you are celebrating children who are DLLs and their families and look for the resources we share in the chat.

Keep the conversation going on Facebook and Twitter by tagging your posts with #brilliantduallanguagelearners.

If you haven’t already, sign up for MyPeers. It’s a virtual learning network where you can brainstorm, exchange ideas, and share resources with early childhood colleagues from across the country. Join us in the Culturally and Linguistically Responsive Practices, Home Visiting, AIAN Language and Culture, and other communities for DLL resources and more.

Looking for More?

Check out our courses on the Individualized Professional Development (iPD) Portfolio. Last year’s DLL Celebration Week course, “Celebrating DLLs: Spring into Practice,” is still available and offers continuing education units.

Target Audience

  • Head Start and Early Head Start program staff, home visitors, directors, and managers
  • Child care and administrators

Share This Opportunity

Please share this message with colleagues who may be interested in this topic.

Did someone forward you this invitation? Stay up to date by subscribing:


Contact NCECDTL at or (toll-free) 844-261-3752.

First Up is excited to announce that we have full-tuition preschool scholarship funding for families of young children experiencing financial hardships, especially due to COVID-19. STAR 3 and 4 providers, if you know of families who are unable to send their children to preschool due to a loss of jobs, income, or being on a subsidy waiting list, you may be eligible to receive EITC Pre-K scholarship funding to support those families. Click to watch this video. Click here to apply or email Tyrone Scott if you have additional questions.

The Cigna Healthier Kids for Our Future mental health grant funds programs that address loneliness, anxiety, depression, and suicide prevention for children. Click here to apply now.

A Running Start—Health (ARS-H) is a citywide initiative—operated by the Health Department’s Division of Maternal, Child, and Family Health—that focuses on improving the health of children from birth to 5 years of age. We’re launching a social media campaign toolkit to link Philly families and providers to available resources related to maternal behavioral health and abuse prevention/parenting support. We’ll be sending social media posts on a regular basis highlighting community resources in Philadelphia and we’re asking partners to share these posts on your organization’s social media platforms. If you would like to receive these materials directly, you can sign up for the listserv here.

  • Week #1 – The Philadelphia Center Against Sexual Violence, WOAR, provides FREE virtual victim and trauma therapy services to children and adults who have experienced sexual violence. Call or text their 24-hour Hotline to access services at 215-985-3333 #PhillyLovesFamilies
  • Week #2 – Congreso’s Family Social Services program provides short-term case management to ensure that Philadelphia families receive the necessary services and support. Call 215-763-8870 (ext. 1417) for more information #PhillyLovesFamilies

Pacify is a FREE mobile app that provides on-demand lactation and feeding support. Lactation consultants are available 24/7, via video, to offer breastfeeding support and answer feeding-related questions. There are no appointments required and users can call as often as they need to. Please share the attached enrollment flyer with your families and staff. And check out the Pacify website for more information.

  • PennAEYC is proud to join NAEYC in giving a special “Thank You!” to early childhood educators for the hard work they’ve done during the COVID-19 crisis. Being adaptable, resilient, and welcoming is at the core of who you are as an educator. Over the past year, you’ve gone above and beyond to make sure the young children in your care continue to safely receive the attention and direction they need to excel no matter where they are. We know how important community is to each of you, so we invite you to share the thanks with a peer or coworker who has made a difference, no matter how big or small, to help in this unprecedented time. From staying late for extra cleaning to sharing virtual meeting tips, mirroring proper mask use for students to making time for professional development, it has all had a positive impact on the young children, families, and the communities they serve. Visit the Celebrating Educators webpage to let them know how appreciative you are of the extra effort they’ve given. Be sure to share this message with your friends, family and the community! Start HERE to say thank you to an Educator!

Provisional Accreditation is a new way that programs can engage in the accreditation process during this time if an onsite observation visit is not possible. It is an opportunity for you to share your program’s portfolios with NAEYC assessors digitally for review.

NAEYC staff will begin contacting programs beginning in February that are currently due, or overdue, for a site visit. Staff will walk you through your options and help you make a decision on which option you wish to choose.

To learn more about how to digitize your portfolio, review these resources on Provisional Accreditation. Programs can choose to use the free resources provided at their own discretion.

Dear Exchange Community,

Is it time for you or someone you know to be recognized as an Exchange Leader? Each year we search for the most powerful leaders in the field of early care and education to join the Exchange Leadership Initiative. The opportunity to become part of this group of inspiring individuals is profound. Apply for yourself or nominate someone else. Standing forward in your own leadership or encouraging someone else to do the same is an act of empowerment. I invite you to seriously consider taking this life-enhancing step.

With gratitude for acts of courageous leadership I witness in our community every day,
Nancy Rosenow, Exchange Publisher, on behalf of our entire team

Are you a Woman-owned childcare center?
Are you a Minority-owned childcare center?
It is time to get certified. Being certified can qualify you for additional funding, grants, additional resources, higher standing in competitive applications and so much more.
Please email Ellen for Special Childcare Rates: Ellen Russell:

The U.S. Consumer Product Safety Commission reports a recall for the Victory Innovations and Protexus Electrostatic Sprayers, as the sprayer’s rechargeable lithium-ion battery pack can overheat and melt, posing a risk of the product catching fire and/or exploding. Early childhood educators should check if these sprayers were purchased for use in disinfectant procedures.

The Pennsylvania Office of Child Development and Early Learning (OCDEL) has released the Announcement DS 21-01 Monitoring Coordination Across Dually Licensed Programs and Programs with PA Pre-K Counts and Head State Supplemental Assistance Programs. The Announcement clarifies the distinction of and interaction between Pennsylvania Department of Education (PDE) licensed programs, PDE funded programs, and Department of Human Services (DHS) licensed child care as it relates to program monitoring and or complaint investigation. The Announcement provides information on DHS licensed (certified) programs, PDE private licensed school (also referred to as Private Academic School (PAS), PDE-funded programs, DHS Certificate of Compliance (COC) and PDE PAS licenses, as well as next steps. For details, please read the Announcement DS 21-01 Monitoring Coordination Across Dually Licensed Programs and Programs with PA Pre-K Counts and Head State Supplemental Assistance Programs.

  • ECE Learning Specialist/Early Headstart/Quality Improvement Coach

First Up is hiring! We are looking for someone well versed in the ECE field, has knowledge of State-wide early childhood systems and has practical early childhood experience. This person will coach, train and there may also be opportunities for some project management. Click here for the full job announcement.

  • To report positive COVID exposure in child care, use the centralized reporting form: If you have questions, please contact the Philadelphia Department of Public Health either by e-mail at or by phone at (215) 685-5488. Do not enter COVID-related closures as closed days on your PELICAN Provider Profile. Instead, you must mark the children absent and enter a comment “COVID-related closure.”
  • For questions about your Year 2020 Form 1099 or your attendance invoice, e-mail ELRC18’s finance team at
  • To submit documents to our eligibility department on behalf of parents, e-mail
  • To report snow closures:
    • If you use PELICAN Provider Self Service – enter the closures in PSS. Navigate to Provider Profile > Manage Closed Days. You have until the 5th of the following month to update your closures.
    • If you do not use PELICAN Provider Self Service – You must notify ELRC within three business days of reopening after an emergency closure in order for the closures to be entered as paid closures. E-mail (and be sure to include your PELICAN provider number).
Due to COVID-19:
The Early Learning Resource Center (ELRC) Region 18 will be closed to the public until further notice.
ELRC Region 18 will continue to work with State and local government as well as community resources to provide services to parents and providers remotely.
Parents and Providers can drop off information Monday through Friday from 8:00 AM to 5:00 PM for processing at the following locations:
Northeast Philadelphia: 2361-2373 Welsh Road, Philadelphia, PA 19114.
West Philadelphia: 5548 Chestnut Street, Second Floor, Philadelphia, PA, 19139.
Check the COVID-19 Newsletter for the latest updates.