Providers Corner

Provider Attendance Sheet and Check Schedule

ELRC 18 and OCDEL

Work Force Support Grant 2.0

  • This new grant program came out on Monday, 10/24/2022. The deadline to apply is 12/6/2022, but funds are limited and available on a first come, first serve based (based on your COMPLETE AND CORRECT application).
  • PLEASE APPLY USING THE JOTFORM LINK: https://form.jotform.com/222849052509055
  • There are important differences between the previous workforce support grant and this grant. You must read the application carefully, and if you weren’t able to join the 6:30p meeting on 10/24, please take a look at the slides from the meeting: https://www.dropbox.com/s/ps02uxh3s2d0cab/WFSG2.0 Provider Discussion slides.pdf?dl=0
  • It is important to make sure your application is correct and complete when you submit it. Once submitted, it cannot be changed or resubmitted, and your application is not placed on the first come, first served list until it is complete and corrected. If ELRC staff reach out to you, it is important that you respond ASAP, so you can be added to the list for funding.
  • Clarification about PKC/HS blended classrooms: When calculating the 15-hour minimum, teachers are eligible for the percentage of program time based on the percentage of child care enrollments. For example, if the PKC day is 6 hours long and half of the children are subsidy/private pay (vs PKC), then 3 hours/day counts toward the 15-hour minimum requirement. The hours of care spent in before/after care count 100%. If you have already applied and any of your staff are not eligible based on this information, you will have to return the funds after payment.
  • To date, ELRC 18 has received 703 applications, processed 207 of those and sent out 175 award letters. (That said, we’re still processing applications received on 10/24/2022!)

ARPA Stabilization Grant Reporting

  • If you continue to receive system-generated e-mails reminding you to complete your ARPA Stabilization Grant spending report, it is likely that you have not yet pressed the “Submit final spending report” button, even if you have entered all of your spending. However, many providers are reporting that when they click on the link in the e-mail, they are unable to update their spending report. If this happens, please follow these directions:
    • Log in to the PD Registry at https://www.papdregistry.org/v7/trainings/search
    • Click on your name in the upper right corner, and then click on your organization name from the dropdown.
    • This will take you to either your Program Profile Review page or Organization Profile page. If you get the Program Profile Review page, click on Review next to any item and then click on Manage.
    • Once you are on the Organization Profile page, click on the Keystone STARS/Grants tab.
    • Then you should see the ARPA Stabilization Grant. Click on Case Details.
    • Scroll down to “How did you spend your grant funds?” and click on the pencil icon in the blue box to the right.
    • This will open the Grant Spending Categories window.
    • Click on the box next to any category for which you need to report spending and end the amount.
    • When done, click Save.
    • Then, scroll to the bottom and enter your Care Level Capacities and click Update Capacity.
    • Only after your spending exactly matches your grant amount and you have entered your Care Level Capacities, scroll back up and click “Submit Final Spending Report” (blue box).
    • If you need help navigating the system, please call me at (267) 504-4179 while you’re in front of your computer.
  • A number of providers have submitted their final spending report before entering all of the funding. We will reach out to these programs individually to reopen their spending report, so they can complete their reporting (and not have to return funds to ELRC). Unfortunately, when this happens, due to the way the system is set up, you will receive another system-generated e-mail that makes it seem like you have been approved for additional ARPA funding. I apologize for this confusion; there is not an additional round of ARPA funding.
  • Remember that failure to complete your spending report will require you to return ARPA Stabilization Grant funds to ELRC. Because there are so many regular business expenses that are eligible, and because you can reimburse yourself for these expenses retroactive to 2/1/2020, we are hopeful that no funds will need to be returned to ELRC.

Workforce Support Grant 1.0

Virtually all payments have now been made. A few reminders:

  • You have until January 31, 2023 to spend the staff related expenses portion of your Workforce Support Grant.
  • The reporting form (which was the second page of your award letter) is due back to ELRC 18 by March 31, 2023.
  • If you are unsure about any of the grant guidelines – specifically around spending/reporting – please view the slide deck from a meeting that was held with providers in September:
  • If you do need to return any staff retention bonuses, please remember to also return 7.65% from the payroll tax assistance portion of your grant. For a $2,000 bonus, the payroll portion is $153; for a $1,000 bonus, it is $77. In order to return funds:
    • Make payment by money order or check payable to Caring People Alliance
    • Be sure to note WSG and your MPI number or PELICAN number on the payment.
    • Mail it or drop it off to at ELRC’s Main Office at

Finance Department

ELRC Region 18, Philadelphia

2361-2373 Welsh Road

Philadelphia, PA  19114

  • The deadline to apply for this grant was June 17, 2022. If you did not previously apply for the grant, it is too late at this time.

New Training Requirement / Appendix I

On 8/30/2022, the OCDEL Certification listserv released Announcement ELRC 22-06, Required Professional Development Training for DHS Certified Child Care Providers Participating in Child Care Works (CCW). This only applies to providers who have a provider agreement with ELRC.

  • Program Integrity and Accountability Training
    • This is a one-time training required of all directors, owners, operators and any staff involved in ELRC invoicing.
    • Current staff must take the training before 11/30/2022. New staff must complete it within 90 days of hire.
    • The course is available online in the PD Registry, self-paced and free of charge: PD Registry # 341825 (English) and # 343036 (Spanish)
  • Child Development Training – all staff must take at least one training annually (July 1-June 30) in child development.
    • Staff who are actively enrolled in an early childhood/child development degree program (including CDA) are exempt for that year. This does NOT mean if you have a degree in early childhood that you are exempt; it is only if you are actively enrolled.
    • This training can also count toward the minimum of 12 clock hours required for Certification.
    • It applies to all staff, not just those in the classroom
  • To attest to your compliance with this new requirement, Appendix I must be completed and returned to ELRC by 12/30/2022.
    • Only one Appendix I is needed for each location (i.e., it is not specific to individual staff), and you should NOT send proof of completing the training. Please remember to check off the two boxes at the top of the form.
    • Please e-mail your completed Appendix I to ELRC18providers@caringpeoplealliance.org or fax it to 215-940-0226. DO NOT RETURN MULTIPLE COPIES OR E-MAIL YOUR FORM TO MULTIPLE E-MAIL ADDRESSES. If you are unable to e-mail or fax your form, please call (215) 382-4762 ext. 2980 to discuss other ways to submit your form. We will acknowledge receipt of all forms.
    • If your Appendix I is not received by 12/31/2022, your provider agreement will be end-dated effective 1/1/2023 and all enrollments will be suspended. We will be able to reopen your provider agreement and reenroll care, but the effective date will be the date that your Appendix I is received.
    • This week, ELRC 18 staff are mailing information and the Appendix I to all providers who did not submit the form by Friday, 11/4/2022.

 

Outdoor Play Space Survey – ELRC 18 is supporting a collaborative mapping project led by KABOOM! and Child Care Aware of America (CCAoA). The team is developing a map of Philadelphia that will help local stakeholders identify inequities in access to safe, high-quality playgrounds across the city, with a particular focus on playground access for child care providers. To provide additional information and context for this project, we would love your input regarding playgrounds near your program and potential barriers to accessing them. To gather this information, we have pulled together 3 questions that we would like you to answer. This should take less than 5 minutes to complete, and will be instrumental in supporting conversations regarding playground deserts and the best potential location for a new KABOOM! playground installation.

Please respond to this JotForm survey – deadline extended to November 11, 2022.

Thank you for your contribution to this important effort!

 

Provider Networking Meetings

ELRC 18 hosts a variety of monthly provider networking meetings and participates in several others. These meetings are a great opportunity learn about important resources, to discuss changes in the field, and get to know and explore collaborations with your peers. Here is a list of upcoming meetings. If you facilitate a provider networking meeting that is not on this list and would like to include it, please let me know!

  • 11/9/2022 – Second Wednesday at 1p – Motivation for Movement – designed for STAR 1 programs who have an interest in moving up in Keystone STARS, but have been out of the loop for some time. Hosted by ELRC STAR 1 quality coaches, this series will take a deep dive into the STAR 1 Standards and discuss the Sources of Evidence required to meet the STARS Standards. We will discuss “Best Practice” in everything STARS. Providers will have an opportunity to network with other providers who augment the quality in their programs. Click here to join the meeting and motivate your STARS journey.
  • 11/10/2022 – Segundo Jueves – ELRC 18 Proveedores de habla hispana de 6p-8p (Click HERE to join the Teams meeting at 6p) – Meeting on the second Thursday of the month for Spanish-speaking providers.
  • 11/11/2022 Latinos Educando Juntos (at 1p, register in advance: Zoom) The goal of LEJ is to provide information provided by ELRC, OCDEL, PDO, Keys, First Up, and take it back to the Latin X/Hispanic community of Providers to reduce barriers, please see attached flyers (English and Spanish) for recaps shared with our followers.  LEJ is in the process of applying for a planning grant through the William Penn Foundation (Yay!!) and as we are in the process one of our tasks was to provide STAR 1 and STAR 2 providers with the opportunity to join our Exceptional Bilingual Leadership Fellowship.  We started our first Cohort a few weeks ago and we are preparing for our second cohort.  Kellie Brown had advised me to come to the ELRC to apply for funding for this COHORT. Is this something we can discuss?  I would love the opportunity to provide this to Family/group/center STAR 1 and STAR 2 providers, however, the $750 cost is too much for them. As of right now, we have 15 people in COHORT 1 and they are STAR 3 and STAR 4 providers.
  • 11/12/2022 – Second Saturday at 9a – Quality Influential Professionals (QIP) family child care networking – open to all FCCH/GCCH providers. E-mail QIP Quality Influential Professionals at qipforu@gmail.com for the Zoom link to the upcoming meeting.
  • 11/15/2022 – virtually from 9a-11a – Monthly SEPECC meeting. The Southeastern Pennsylvania Early Childhood Coalition is an umbrella of organizations supporting the mission of providing high quality early childhood services to all families. It represents child care centers, family child care programs, advocacy groups, training agencies, early care support agencies, and funders who share the goal of coordinating and increasing public support for early care and education.  Register Here
  • 11/15/2022 – Third Tuesday at 1p – Filling Your STARS Bucket – Join us for a monthly “virtual open forum” discussing “all things STARS.” This is a place for you to: ask questions, tell us what’s on your mind, talk about your challenges, get help brainstorming solutions and receive support from other providers. Facilitated by 3 ELRC 18 Quality Coaches and a Designator, join us each month to unpack some stuff and make room to continue “Filling Your STARS Bucket!” Click here to join the meeting
  • 11/16/2022 – Third Wednesday at 1p – Northwest Directors MeetingNOTE: This Zoom meeting is hosted by Childspace Centers and is open to all providers in the community. To RSVP and receive the meeting link, please e-mail jfilante@childspacecenters.org.
  • 11/17/2022 – Third Thursday – ELRC 18 North Directors from 1-3p (Click HERE to join the Teams meeting at 1p).
  • NO NOVEMBER MEETING DUE TO THANKSGIVING HOLIDAY – Fourth Thursday – ELRC 18 South/West Directors from 1-3p. If you normally attend this meeting, please join us either the week before or after for one of the other monthly director meetings!
  • 12/1/2022 – First Thursday – ELRC 18 Northeast Directors from 1-3p (Click HERE to join the Teams meeting at 1p)

Two Important Announcements from OCDEL Certification

Effective October 31, 2022, DHS applicants who register under Identogo for fingerprints will now have the opportunity to receive their results electronically via email. Please read the full announcement with important details here: https://myemail.constantcontact.com/Emailing-of-Fingerprint-Results-for-DHS-applicants-effective-immediately.html?soid=1112117859299&aid=mB1Gvw_SXoU

Vaccine Information Session

November 9, 2022 – 12p-1p     Register at https://pdph-phila-gov.zoom.us/meeting/register/tZMkceqhrzgjEt2qwtsEkWFfApRQzE_oDV8e

Please share the attached flyer (https://www.dropbox.com/s/ui88gcm3v0mako0/Vaccination%20Information%20Session%20-%2011-9-2022.pdf?dl=0) with your parents and encourage them to join the Philadelphia Department of Health for information about vaccinations for children, including opportunity for Q&A. Live interpretation services will be available in Spanish, French, Mandarin, Russian, Vietnamese and ASL.

For STAR 3 and 4 programs: Fund for Quality

The Fund for Quality is currently operating on a 2-year funding cycle to support expansion projects that applied but could not be accepted in the last funding cycle due to their project timelines. We are opening the application cycle to fill 2 funding slots. Eligible expansion projects must have a minimum seat creation of 40 new childcare seats. Priority will be given to expansions creating 70 or more new high-quality childcare seats. Other eligibility criteria include:

  • Existing high-quality program defined as STAR 3 or STAR 4 at over 50% of sites
  • Currently serving low-income populations (over 50% of children receiving subsidy funding including CCW, Head Start, Early Head Start, Prek Counts, and PHLpreK)
  • Positive attendance trends and a strong business plan
  • Organizational capacity for expansion
  • Ownership or long-term lease on the property and landlord consent for renovations (*please note that submitting an intake form does not guarantee funding, and we do not recommend signing a lease before expansion funding sources and plans are confirmed)
  • Located in a neighborhood with a large high-quality shortage on Childcare Map

If you are considering expanding your program and believe you meet the eligibility criteria detailed above, please complete the Fund for Quality Interest Form for consideration by December 1, 2022.

Learn about Pennsylvania Pre-K Counts prior to full rebid in 2023

This is for all of you who have asked “How to do get PreK Counts.” DO NOT MISS THIS OPPORTUNITY!!!

The Pennsylvania Department of Education (PDE), Office of Child Development and Early Learning (OCDEL) is announcing opportunities to participate in informational webinars and regional meetings to learn about the Pennsylvania Pre-K Counts (PA PKC) program. FY 2022-2023 is the last program year for the current five-year grant cycle of the PA PKC program. In the Spring of 2023, PDE will announce a full, competitive rebid. During the rebid, all eligible providers interested in receiving a grant must apply. It is important during the application process that eligible applicants fully understand the program regulations and expectations so that informed decisions can be made regarding whether to apply. PDE recognizes the need to provide opportunities to learn about the program and to allow time for community needs assessments and regional collaboration, therefore informational webinar sessions will be offered November 2022 through January 2023, and regional opportunities will occur in February 2023 before the official Request for Applications (RFA) is released.

 Eligible Applicants

Pennsylvania is committed to a mixed delivery system. As such, eligible applicants include existing Pennsylvania Pre-K Counts grantees and new applicants from these five eligible entity categories:

  1. School districts;
  2. PDE licensed nursery schools;
  3. Head Start grantees;
  4. Child care centers and group child care homes designated at Keystone STAR 3 or STAR 4; and
  5. A third-party entity applying for Pennsylvania Pre‐K Counts funding to administer the lead agency responsibilities for entities that are eligible to provide the classroom services under the categories listed above.

Eligible applicants must provide assurance that they operate in full compliance with Pennsylvania Pre-K Counts Statute, Regulations, and Guidance.

 Webinar Opportunities

All eligible applicants are strongly encouraged to attend the full series of offered webinars to fully understand the PA PKC program regulations and expectations. The webinars will review program information and provide an opportunity to ask questions.

Use the links below to register for EACH webinar:

 Regional Meetings

Opportunities for regional networking will occur in February 2023 throughout the state. These opportunities will be announced later and will provide interested applicants a means to coordinate and collaborate on required RFA items such as community needs assessments and partnerships, which will be highly prioritized during the RFA process.

Resilient Leadership: Building STAFF Bounce

November 17, 2022, 1:00pm-2:00pm ET     SIGN UP

Free from Devereux Center for Resilient Children

In this webinar, leaders will have an opportunity to reflect on what it means to be a resilient leader and how to build the bounce (resilience) of staff. Learn how to use the Devereux Resilient Leadership Survey (DERLS) to reflect on and create plans that support staff resilience. Leaders will have an opportunity to reflect on their own resilience and explore strategies to build their own bounce as well. Participants will also briefly hear about the outcomes of the research study that looked at the impact of a resilient leadership training series on the resilience of early care and education directors over time.

 

For FCCH: Busesito Mobile Preschool!!

Family child care providers – Please see the attached flyer (https://www.dropbox.com/s/temrlhw6sbx70l6/Busesito.pdf?dl=0)  about a truly exciting new resource from the Norris Square Community Alliance coming to a neighborhood near you! If you cannot use the QR code on the flyer, use the following link to register: https://forms.office.com/r/37bXqFtFCY

Apply To The 2023 Terri Lynne Lokoff Teacher Awards!

Friday, November 11th, 2022, 6:00 pm EST     Register for this information session

Applications are open for the 2023 Terri Lynne Lokoff Teacher Awards until Friday, November 18th, 2022! Join us as we celebrate the outstanding work of Early Childhood Professionals across the US, uplifting early educators who make life-long impacts on their students every single day. Want to learn more or don’t know where to start? Attend an upcoming info sessions to meet with us and ask all your application questions!

Advancing Early Childhood Education in Latin X Communities

Do you want to learn more about social-emotional learning? Do you want to know how to design Intentional Environments to Support Social Emotional Learning? Join us Saturday, November 12th, 2022, 8:30 AM – 3:00 PM EST at Esperanza College of Eastern University for a free conference! With support from Vanguard, participants can attend two sessions hosted by three of First Up’s highly skilled and trained early learning professionals in both Spanish and English to gain more knowledge in the world of social-emotional learning! LEARN MORE

Empower 2022: Pennsylvania’s Out-of-School Time Conference

November 30 – December 2 in Lancaster, PA     REGISTER HERE

According to the Afterschool Alliance, recruiting and retaining staff is a top concern of afterschool programs. At EMPOWER 2022, discover strategies to build leadership skills and support mental health and well-being in staff and students, which can lead to higher job satisfaction and retention.

A valuable gift for your teaching staff and your children – with 3 PA Keys credit hours too!

For your next in-service or other professional development plans, you may consider “Stress Management and Mindfulness for Educators, Parents & Children”. It is an enjoyable and newly updated course through PA Keys, now including more adult self-care, mindfulness practices and children’s games. Plus, all participants will leave with a personalized Daily Practices Plan and lots of wellness resources. This practical and inspirational 3-hour training can be provided daytime or evening, either onsite or virtually. Schools and centers may combine to share the workshop cost in a Zoom session. Contact Peter Moses at The Mindful Experience for a course description and more details.

Peter Moses

The Mindful Experience LLC

215-233-5795

Email: peter@themindfulexperience.com

www.themindfulexperience.com

BELL releases new infographic showing key finding

The Building Early Links for Learning (BELL) program released its 2022 infographic comparing rates of early childhood program participation for young children staying in Philadelphia emergency and transitional shelters covering periods before and during the pandemic. The key learning is that families with young children in shelter continue to face considerable challenges finding support and enrolling in early childhood programs, especially high-quality programs.

What is BELL?

BELL is a program that aims to promote resilience of young children in emergency and transitional housing by improving the developmental appropriateness of shelter while also connecting young children to early childhood programs. BELL works with shelter and early care and education systems across Philadelphia to build connections and support families.

What are the key findings?

During the pandemic, caregivers were less likely to discuss early childhood programs with shelter staff, and less likely to be enrolled in an early childhood program, especially high-quality ones.

Where does the information come from?

The findings document rates from the 12 months immediately before and 12 recent months (April 2021 through March 2022) during the COVID-19 pandemic. The information comes from families who stay in shelter at least 30 days. Families meet with shelter or BELL staff to discuss early childhood programs and share their wishes. Families also tell staff if their child is enrolled in an early childhood program and, if so, the name and address of the program. BELL staff add information from the Philadelphia Office of Homeless Services, from the Pennsylvania Office of Child Development and Early Learning, and other sources to know what proportion of families were served and the quality of the early childhood programs they attend.

What do the findings mean?

Restrictions from the COVID-19 pandemic have affected all education and health and human service systems, and how families in need were able to seek support. BELL is no exception. Nevertheless, BELL continued and adapted its key activities to help shelters support early development despite pandemic restrictions. For example, early childhood program fairs, staff trainings, and stakeholder meetings all shifted to remote events. Meanwhile, BELL added new activities to help families in shelter adapt to pandemic restrictions, such as helping provide internet access, early childhood enrichment activities, and constant updates on ECE precautions.

Our recommendations for now and in 2023 are:

  1. Shelters need to communicate regularly with local high-quality early childhood programs to help families access limited capacity.
  2. Shelter agencies must prioritize the varied developmental needs of young children despite competing demands.
  3. Shelter staff should reinforce the value of early childhood programs using a trauma-informed approach.
  4. Leaders in early education need to make systemic reforms to increase outreach, education, and enrollment of children in shelter and other homeless contexts.

A longer report will be published next month.

Read the infographic here: Bell-Infographic_FINAL 10_10_22 (pec-cares.org)

Childcare conference

https://www.jumpstartmychildcaresuccess.com/in-person-conference

The Jumpstart My Childcare Success: Let’s Get It Done Conference this January 27-28, 2023, and we guarantee that you’ll leave feeling refreshed, motivated, and ready to tackle anything that comes your way. On-site childcare provided for up to 3 children per family including ages 12 months-12 years old. First Come. First Serve. Limited Space. Service including daily lunch, snacks, and activities

  • 1 meal per day and 1 snack (for 2 days)
  • 2-day conference starting at 12 PM to enjoy your morning rest time
  • Gain access to 5 speakers plus your MAP Systems
  • Printed systems and worksheets
  • October Early Bird Ticket purchasers get PRE-CONFERENCE coaching clarity sessions and productivity classes.

Home-Heating Assistance is Available to Pennsylvania Renters, Homeowners

The Low-Income Home Energy Assistance Program (LIHEAP) is a federally funded program administered by the Department of Human Services (DHS) that provides assistance for home heating bills so Pennsylvanians can stay warm and safe during the winter months. Assistance is available for both renters and homeowners. LIHEAP helps some of the commonwealth’s most vulnerable — children, older Pennsylvanians, people with disabilities, and families with low incomes — make ends meet. Please see and share the following announcement with families, friends and staff: https://mailchi.mp/8253a465aed8/the-2022-2023-liheap-season-is-now-open?e=437e2221c9

Sharing Corner

  • KUDOS TO CHILDREN’S VILLAGE! – Children’s Village has again earned accreditation from the National Association for the Education of Young Children (NAEYC), the world’s largest organization working on behalf of young children. NAEYC accreditation is the benchmark of early learning excellence and we achieved the distinction with flying colors! In fact, several of the classroom and program portfolios we created for the accreditation process earned exceptional scores and NAEYC has selected them to share with other programs pursuing accreditation.
  • The ACF Assistant Secretary January Contreras published a Dear Colleague Letter to provide information about federal resources available to support children, youth, and families who have experienced the loss of a parent or caregiver and encourage everyone to consider their role in supporting families and building community resilience. We encourage you to share the following information and links to your networks. Realizing that everyone has a role to play in supporting families and communities who are dealing with loss – and that grief can look very different person by person and family by family – the letter highlights ways various stakeholders can take action to assist children and families with economic; behavioral health, grief, and trauma; early childhood programs; and other essential supports. The letter can be found in both English and Spanish. Along with the letter, Assistant Secretary Contreras published a blog in English and Spanish and recorded a short video. Press release available here: https://www.acf.hhs.gov/media/press/2022/media/hhs-officials-visit-family-grief-support-center-highlight-importance-federal

Job Openings

  • 1st Impressions Learning Center – Located at 1529 Wadsworth Ave, Philadelphia PA Positions needed: Director and preschool teacher Must have all credentials We pay weekly Please call (267) 432-9316
  • Professional Development Coordinator – The Pennsylvania Key is hiring for the full-time position of Professional Development Coordinator with the PD Registry. This position coordinates the comprehensive activities related to professional development including enforcement of trainer and training session standards, curriculum review, evaluation and development, training of trainers session development and delivery, professional presentation development and delivery and design and implementation of collaborative statewide training initiatives. Learn more and apply now.

SSIC You Later

Instead of the usual message about Sesame Street in Communities, please see following opportunity!

Building Healthy Habits with Sesame Street in Communities

Thursday, Nov. 17, 2022, 1–2 p.m. ET 

Register Online Now!

Routines are key to keeping healthy! Everyday routines are building blocks for learning healthy habits and reaching developmental milestones. Brushing teeth, washing hands, eating well, and exercising every day help everyone grow and thrive. Preventive visits, such as well-child and dentist checkups, give families the support, information, and care they need to help children stay well. This webinar highlights how Head Start staff can support children and families in developing healthy habits using resources from Sesame Street in Communities (SSIC).

This webinar is offered with simultaneous interpretation in Spanish.

Key Topics

In this webinar, we’re discussing:

  • Lessons children can learn through daily routines that support their health and well-being
  • How to use resources from SSIC to promote healthy habits for all
  • Strategies for using Sesame Street resources in your work and play with children, families, and Head Start staff

Target Audience

This webinar benefits:

  • Head Start and Early Head Start program staff, families, directors, managers, and administrators
  • Child care center directors and other early care and education program staff
  • Infant and early childhood mental health consultants
  • Child care health consultants
  • Head Start federal staff
  • Head Start TTA staff
  • Head Start Collaboration Office directors

How to Register 

Select the link to register for: https://us06web.zoom.us/webinar/register/WN_xEgEwbcBSMu8kwEXZ9GIiQ

Certificates of participation will be available.

 Related Resources

Explore related resources on the Early Childhood Learning and Knowledge Center (ECLKC) to learn more.

All ECLKC pages are translated into Spanish. Select the Español button on the top right corner to see the Spanish translation.

  • The Philadelphia Health Department has prepared this flyer to help you, your staff and families better understand the need for continued masking in early childhood settings.

Guidance for Tuberculin Skin Testing (TST) and COVID-19 Vaccinations: Frequently Asked Questions (FAQs) – The Pennsylvania Office of Child Development and Early Learning (OCDEL) has released the Guidance for Tuberculin Skin Testing (TST) and COVID-19 Vaccinations: Frequently Asked Questions (FAQs) which provides information for those within the child care setting relating to TST requirements and COVID-19 vaccinations.

The Child Tax Credit in the American Rescue Plan provides the largest Child Tax Credit ever and historic relief to families with low incomes. The City of Philadelphia projects that in Philadelphia alone, the Child Tax Credit will raise 75,000 families from poverty, cut deep child poverty in half, and reduce racial disparities in household resources. That’s why today, June 21st — National Child Tax Credit Awareness Day — is so important! The new credit allows families to receive monthly payments of $250 or $300 per child. If families filed income taxes in 2019 or 2020 or signed up to receive their federal stimulus payment, they will automatically receive the monthly payments. If they have not filed income taxes in the last two years because they made little or no income, they can use an easy sign-up tool created by the IRS. The first payments will be issued next month, so we need to get the word out quickly to ensure families receive this relief as soon as possible!

Other Resources

  • For more information on the Child Tax Credit, visit the City of Philadelphia’s Child Tax Credit page.
  • City Councilmember Katherine Gilmore Richardson will host an information session on Wednesday, June 23rd at 5 pm. Email Dornell Burrell to register.
  • Follow the Philadelphia Office of Community Empowerment and Opportunity on Twitter and Facebook to share our posts with your networks.

With all of us working together, we can help families get the relief they deserve.

I’m thrilled to announce a new report, Philadelphia Early Learning Community Speaks Out: An Action Plan for Quality Improvement. The report includes input from more than 300 Philadelphia providers, 16 quality improvement organizations – including ELRC 18 – and 4 public and private funders. It offers recommendations for quality improvement in Philadelphia child care centers, home-based child care, and pre-K programs.

Public and private funders support a multitude of initiatives to improve the quality of early care and education programs in Philadelphia. The city is fortunate to have a long history of quality improvement supports, financed through both philanthropy and state and local government. There is an active interest in ensuring that Philadelphia’s youngest children and their families be able to equitably secure high-quality early learning services for their children. Capitalizing on this strong commitment, Vanguard Strong Start for Kids Program™ and the William Penn Foundation commissioned this report to learn more about opportunities to further develop and improve a system of quality improvement supports in Philadelphia.

To produce this report and its recommendations, BUILD worked closely with three key sets of stakeholders in Philadelphia—early learning providers, organizations that deliver quality improvement services, and public and private funders of these services. This highly interactive process ensured that those affected by the recommendations played a key role in shaping them.

Click here to read Philadelphia Early Learning Community Speaks Out: An Action Plan for Quality Improvement.

This summer, join Teaching Strategies for a series of free webinars designed specifically for school and program leaders. Each week, we’ll be joined by experts in the field of early childhood education to explore topics such as data, professional development, family engagement, social–emotional learning, and more to improve your program. Register for the series.

  • Make a Plan to Understand Your DataTuesday, June 22 | 3:30pm ET – Early learning program administrators routinely collect and use data to make decisions about everything from which services to offer to what professional development to provide to teachers. Your data can also be used to understand the story of your program. Since data is used in such important ways, you want to be sure you are collecting the right data and that all data is accurate. Having a plan in place for data collection at the beginning of the year can help you make the most of your data.
  • Hire and Inspire Great Early Childhood EducatorsTuesday, June 29 | 3:30pm ET – Leading a dynamic learning community begins with selecting and retaining effective early childhood teachers. How does a school leader develop a strong team? How does a leader choose the right people to add to that team? Then, how does that leader keep those people and keep them growing? In this webinar former elementary school principal, Beth White, and current Edmonds College Head Start Coach, Aaron Franco-Ross, will explain how you can create a culture that ensures early childhood educators want to come to work every day.
  • Developing Great CoachesTuesday, July 6 | 3:30pm ET – Great coaches encourage and support great educators to ensure sustainability and scalability of your program. As a leader, how can you create an environment that allows coaches to thrive? Join Donna Fowler, Senior Manager of Learning and Solutions Implementation at Teaching Strategies, and members of Teaching Strategies’s “Coaches Town Hall” for a free webinar in which they will discuss strategies for evaluating the skills that are needed to be a great coach, identifying your role in supporting the growth of your coaches and teachers, and playing the role of both a coach and a supervisor.
  • Leading Change When People Are Tired of ChangeTuesday, July 13 | 3:30pm ET – Though schools and families are anxious to return to “normal,” there is still a lot of change happening within schools and early childhood programs. As a leader, how can you establish change as a process that includes all your teachers and staff? Join us for this one-hour webinar, in which we’ll talk with education and change management experts to understand the fundamentals of change management. Leaders who attend this webinar will leave with a blueprint to create their own change communication plan, which will share your vision and bring everyone along for the change process.
  • A Program-Wide Approach for Strong Family PartnershipsTuesday, July 20 | 3:30pm ET – Strong and reciprocal family relationships create intentional connections between school and home and reinforce learning. As children return to the classroom and families return to work, how can schools and programs continue to foster strong family partnerships? Join ReadyRosie founder, Emily Roden, and Teaching Strategies Dual-Language Content Manager, Clarissa Martinez, as they explore the critical role school and program leaders play in creating space for strong family partnerships.
  • A Rigorous Commitment to Social-Emotional WellbeingTuesday, July 27 | 3:30pm ET – Research increasingly finds the powerful effect of high-quality early learning on long-term benefits for children. As a leader, properly supporting the well-being of children and teachers may in turn support the success of your program. How can you provide the support that teachers need to deliver rigorous social–emotional education to the children in your program? Leaders who join us for this webinar will leave empowered to prioritize an investment in social–emotional learning for their program and equipped with an action plan for doing so.

Thursday, June 24th from 1-2p

The Division of Chronic Disease and Injury Prevention (with the Philadelphia Department of Public Health) is hosting open ended CACFP community conversations! Held from 1-2p on the last Thursday of the month. Please reach out to Shannon Dryden if you have questions or click HERE to join the conversation on Thursday!

Thursday, June 24th, 11a-12p          Register Here

Do you have legal questions regarding your current HR practices and policies? Are you unsure about requiring vaccinations for your staff? Please join us for Q&A session with our legal expert, Jennifer Myers Chalal, Esquire, as she answers your important legal questions. Please join us for this very important conversation! If you have questions you would like to get answered during the session, please send them to eceprovidersupport@phmc.org

June 24th at 1p     Register Now

Join Teachstone for their upcoming Story time Live! This month they are celebrating Pride month with stories you can use in your classroom to help children understand and celebrate other people, no matter their differences. With the right prompting and instructional support, story time is the perfect way to introduce new topics to children, encourage them to ask the right questions, and teach them to have meaningful interactions with all types of people. You, your class, your families, and your littles are invited to join us to celebrate Pride month at Story Time Live on June 24th at 1pm EST. This event comes with free downloadable reading guides with CLASS® concepts to help you enhance the experience of reading to children on your own.

National Webinar – June 26rd 2:00-4:00 p.m. (Eastern Daylight Time)

Click on this Web link to register for the webinar.

 In response to the urgent need to stabilize the child care sector, the American Rescue Plan Act (Public Law 117-2), signed on March 11, 2021, included nearly $24 billion in child care stabilization grants for states, territories, and Tribes. The goal of these grants is to address the financial burdens child care providers faced during the coronavirus disease 2019 (COVID-19) public health emergency. By offering much needed, immediate economic relief to child care providers, this funding aims to help stabilize the child care market so that families have better access to child care that meets their needs.

Please join the National Center on Early Childhood Quality Assurance and our partner Tom Copeland for a webinar to learn about the stabilization grants coming to your state/territory/Tribe. This webinar will highlight tools to help you apply for the stabilization grants, potential uses for the stabilization grant funds, and information about how to access the grant funds.

Who Should Attend

The webinar will benefit family child care providers interested in learning more about this much needed support.

How to Register

You can register for the webinar via this Web link. After registering, you will receive a confirmation email containing information about joining the webinar.

Application deadline June 28, 2021

In recognition of the hardships and challenges the past year has brought upon us, and in partnership with the Office of Child Development and Early Learning (OCDEL), the Pennsylvania Key is offering 100 full scholarships to be used to complete Child Development Associate (CDA) coursework through Better Kid Care. To apply for a scholarship, please see the Frequently Asked Questions and complete the brief online application. Applications are subject to approval. Upon approval of a scholarship application, a one-time use code will be sent to the applicant to be used during the payment process through Better Kid Care. Applications must be submitted by 8:00 am June 28, 2021. For more information, please refer to the FAQ document. If you have any questions or concerns, please reach out to Amy Barrett at amybar@pakeys.org.

Application deadline June 28, 2021

The Pennsylvania Key is offering an opportunity to receive a one-time refund of the application fee for any Director Credentials and School-Age Professional Credentials earned between July 1, 2020, and June 30, 2021. Applications must be submitted by 8AM EDT on Monday, June 28, 2021, for consideration and all applications are subject to approval. Click here for more information.

Deadline to Apply: June 30th           Request TA

PHMC has partnered with Women for a Healthy Environment to offer technical assistance to Philadelphia childcare providers in the following areas:

  • Outdoor & Indoor Air Quality
  • Green Cleaning for safer environments
  • Managing Chemicals Safely
  • Lead Exposure from paint, dust, soil and drinking water
  • Radon testing
  • Integrated pest management

 All TA recipients will be eligible to receive a free Filtration Pitcher and a Green Cleaning Starter Kit.

All request for Technical Assistance must be received by June 30, 2021. Don’t miss out on this wonderful opportunity to improve the environmental health of your program!

All Sessions Eligible for PQAS Credits

  • Administrative Planning for Summer – Available through June 30th – $10 – Register Here

A well planned summer will help things run with ease. A panel of specialists will share ideas on how to plan for summer in the midst of COVID-19. Topics to be shared will be how to execute virtual summer planning, things to consider as it pertains to field trips, swimming, the day ins and outs of administration and lastly, how to create a makerspace.

  • SAC Program Planning for Summer – Available through July 15th – $10 – Register Here

Summer in the midst of COVID-19 may require some new ways of practices. A panel of specialists will share ideas on things to do with some of the COVID-19 limitations, including room set up, outdoor opportunities, virtual field trips, linking learning opportunities to students’ needs, STEM and Social Emotional needs and skill teaching.

  • SAC Provider Health and Safety Prep – Available through July 30th – $10 – Register Here

This professional development event will provide summer staff with the necessary health and safety prep, including COVID-19 practices, DHS recognized Water Safety Training and Supervision.

  • Understanding the American Rescue Plan Dollars – Available FREE through August 31stRegister Here

Federal funding through the American Rescue Plan includes the use of money for supporting extra learning opportunities in the out of school time space. This professional development event will provide details on what this means, ways to use the funds and ways to partner with your school district in order to access these funds.

  • The Summer Resiliency Series is facilitated by Rebecca Bryan, DNP, who has years of experience in medical settings, schools, and in the community; her experience as an adult educator in diverse settings; and passion for raising awareness about trauma-informed care across social sectors utilizes rapidly evolving research into understandable, immediately applicable knowledge for you to use. Register Here
    • Fatigue + Burnout = Moral Injury

    Thursday, July 1, 2021, 10 – 11:15 am

     

    • The Neuroscience of Community

    Thursday, July 15, 2021, 10 – 11:15 am

     

    • Find the Freedom that Comes with NOT Knowing What Comes Next!

    Thursday, July 29, 2021, 10 – 11:15 am

The Anti-Bias Learning Circle is a virtual 6-part series that will thoughtfully engage early childhood educators in exploring and addressing issues around bias, equity, family engagement and culturally responsive practices.  They will collectively read the book, Don’t Look Away, Embracing Anti Bias Classrooms with a goal to identify and unpack unconscious bias in early childhood classrooms and schools.  The series will take place on Wednesdays, July 14, July 28, Aug 11, Aug 25, Sep 1 and Sep 15 from 6pm – 7:30pm EST. To participate in this Anti-Bias Learning Circle, please email Lisa Browne. Register now, spaces are limited.

Application deadline July 26, 2021

The Pennsylvania Pre-K Counts (PKC)/Head Start Supplemental Assistance Program (HSSAP) Advisory Committee is currently accepting applications for new members. Committee members will reflect diverse geographic regions of the state and have a range of attributes, collective skills, and experiences. The application process is open to individuals who possess practical program content knowledge, skills, and experiences, including those of family members whose child(ren) or grandchild(ren) have participated in early learning experiences that will enable the Committee to achieve its goals. Application deadline is July 26, 2021. All those who wish to strengthen and advance the PA Pre-K Counts and Head Start Supplemental initiatives are encouraged to apply. More information on the roles/responsibilities of committee members and the application can be found here (scroll to the bottom of the webpage). Direct questions to Deb Wise at dewise@pa.gov.

Get your scuba gear on and get ready for a deep dive into appropriate planning. In this course, we will explore how to utilize the early learning standards and create developmentally appropriate lesson plans that will make an impact inside of your classroom. This is a self-paced web-based training that is available until December 31, 2021. Click here to register on the PD Registry.

This page is an easy-to-navigate, repository holding everything about the Pennsylvania Registered ECE Apprenticeship in one place! PA’s Apprenticeship program allows early childhood educators to pursue CDA, associate and bachelor’s degrees while employed in childcare centers. This website has the information educators need to know about everything apprenticeship-related. Click here to visit the page now.

  • The Diversifying Early Education Leadership (DEEL) project, funded by the William Penn Foundation, supports 20 mid-career early childhood education professionals of color in Philadelphia, building their content knowledge, networking, and leadership skills so that they are prepared to assume positions of leadership in the city. The first cohort of 10 Fellows is participating from January 2020-December 2021, and the second cohort of 10 Fellows will participate from September 2021-August 2023.Become a DEEL Fellow!There are several parts to the Fellowship:
    • Fellows take two graduate courses at Temple, leading to a certificate in Diversity Leadership.
    • Fellows attend monthly seminars hosted by Temple, focused on understanding the ECE landscape in Philadelphia and across the country.
    • Fellows receive individualized leadership coaching from a professional coach.
    • Fellows spend approx. 1 day per month as interns in a local ECE organization. The Fellow and the Project Site will together decide on a project for the Fellow to oversee, with a DEI focus.
    • Fellows receive a $5,000 stipend.

    To nominate a Fellow or to apply, visit: https://sites.temple.edu/ecediversityfellowship/about-the-deel-fellowship

    Become a DEI Partner Organization!

    Local ECE organizations can become Diversity, Equity, and Inclusion (DEI) Partner Organization. DEI Partner Organizations host a Fellow for approx. 1 / month. One member of their organization is the Fellow’s primary mentor, helping the Fellow to develop and carry out a project with a DEI focus that benefits the organization. Fellows have access to funds ($1,000) to support their project. Projects might include:

    • Developing culturally relevant and sensitive family outreach materials, or
    • Establishing an advisory board of diverse stakeholders.

    DEI Partner Organizations choose a representative to conduct a DEI self-study guided by Temple faculty. Funds ($1,000) will be provided to support this organizational equity work.

    To apply as a DEI Partner, visit: https://sites.temple.edu/ecediversityfellowship/about-the-deel-fellowship/

The ECE Summit will be a fully Virtual Experience again this year bringing you great content in a robust and engaging way. Each day will feature a Keynote session and four tracks of workshop sessions. We learned a lot from last year’s event. Our Summit platform has added some new ways to connect you with other attendees. As always, Summit is designed to create opportunities for you to gain the knowledge you need to enrich your professional development in the care and education of young children. Three days, 3 keynotes, 12 sessions, 60 workshops, break & learn with sponsors and the Summit Marketplace.

As COVID-19 vaccines slowly help us return to doing the things we love and seeing the people we care about, you might find that your child has questions—some of which may be more difficult to respond to. Sesame Street in Communities launched some new resources to inform and answer questions that you or your family may have about COVID-19 vaccines, as well as to explain the vaccine’s importance. They partnered with the Ad Council, COVID Collaborative, and the CDC to create 3 new PSAs. In addition to these spots, SSIC is releasing additional bilingual resources for parents, caregivers, and providers to explain why grownups are getting vaccinated against COVID-19, answer common questions in age-appropriate ways. Visit SesameStreetInCommunities.org/subtopics/vaccines to explore these free materials (available in both English and Spanish).

  • Click here for a link to Parent Cafes in 10 different neighborhoods throughout the city. Parent Cafes are safe spaces where parents can share a meal and learn from each other.

If you are experiencing distress, have safety concerns, or need assistance with resources, such as food, transportation, or medications, the Penn Medicine COVID-19 Social Needs Response Team can help. Please click here for more information and please share this information with your families.

A year ago, when we were all dealing with the challenging reality of a global pandemic, we sent you a survey asking how we could help you the most. It was invaluable in helping us create new resources to meet your requests and needs. Now, a year later, we would really like to find out what your current needs are. Please take a moment to let us know what resources would be valuable in supporting your work. And please share the survey with others who might benefit from learning about Exchange resources. To thank you for your time, we are providing $5 off a future Exchange purchase for anyone who completes the survey. And you can enter to win a $75 VISA gift card, or a variety of Exchange products. (Details are in the survey). Thank you so much for helping us help you!

  • ELRC of Region 18 continues to have positions open in our Eligibility, Finance and Provider departments. To apply, please forward your resume to Sheila Colon at scolon@caringpeoplealliance.org.
  • Position Available on the ECE PDO Team at PHMC! – Ready to provide extraordinary customer service and administrative services to support our goal of helping the early childhood education (ECE) workforce in Philadelphia and the Southeast Region pursue career pathways that lead to degrees or credentials? Consider joining our team and experience a fulfilling career as an ECE PDO Workforce Specialist! CLICK HERE to view the full job description and apply for this unique opportunity.

If you missed the SEPECC Roundtable on June 15th with OCDEL Deputy Secretary Tracey Campinini, you can view it here: https://www.firstup.org/SEPECC/.

Past issues of the ELRC 18 E-bulletin are now available in section below

Philadelphia's Informal Child Care Project

COVID-19 UPDATE:
We’re Opening Back Up!
The Early Learning Resource Center Region 18 will be reopening to the public.
Starting on Monday, May 2nd, 2022 all ELRC Region 18 offices will be open to the public from 10:00 AM to 3:00 PM Mondays-Fridays.
For your safety and that of our employees, we ask that you continue to mask up when visiting our offices.
We look forward to seeing you in person!

Parents and Providers can continue to drop off information Monday through Friday from 8:00 AM to 5:00 PM for processing at the following locations:
Northeast Philadelphia: 2361-2373 Welsh Road, Philadelphia, PA 19114.
North Philadelphia: 2816 Germantown Avenue, Philadelphia, PA 19133.
West Philadelphia: 5548 Chestnut Street, Second Floor, Philadelphia, PA, 19139.
Check the COVID-19 Newsletter for the latest updates.
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